Explanation
The purpose of this ordinance is to authorize the Director of Public Utilities to enter into a contract renewal with Crane 1 Services, Inc. to provide for the annual inspection, certification, submittal of an annual report discussing the findings of inspections, and needed maintenance and repairs or replacement of the approximately 200 cranes and hoists, and a number of hoisting appurtenances, all in use in the facilities of the Division of Sewerage and Drainage, FEM Project No. 1402.5. This specialized work is needed to provide safety-rated operational equipment at our maintenance and process facilities. Additional Department of Public Utilities facilities may be included in the future.
The Department of Public Utilities advertised and solicited competitive bids in accordance with the relevant provisions of Chapter 329 of City Code (RFQ013732). One Hundred and Fifty (150) vendors were solicited and two (2) bids were received and opened on October 16, 2019. Crane 1 Services, Inc., with headquarters located at 2350 Refugee Park, Columbus, Ohio was determined to be the lowest, responsive and responsible bid received and was therefore awarded the contract. The original contract PO208922 was established for a period of one (1) year with three additional one (1) year renewal options. This is the first renewal, but the second year of this contract. The estimated amount to be spent for this service is $100,000.00. Each of the renewal options are subject to review and approval by City Council, and the appropriation and certification of funds by the City Auditor. Renewal No. 1 will extend the contract to January 20, 2022 and provide additional funding of $100,000.00. All terms and conditions of the original agreement remain in full force and effect. If unforeseen issues or difficulties are encountered that would require additional funding a modification would be required.
SUPPLIER: Crane 1 Services, Inc. (47-5210405), DAX #001524, Expires June 20, 2021
Crane 1 Services, Inc. does not hold MBE/FBE status.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
1. Amount of additional funds: Total amount of additional funds needed for this contract renewal No. 1 is $100,000.00. Total contract amount including this modification is $203,150.00.
2. Reason additional funds were not foreseen: Additional funds were foreseen as this is a planned renewal. The original contract allows for three (3) extension periods on a year-to-year basis.
3. Reason other procurement processes were not used: Work under this modification is a continuation of services included in the scope of the original bid contract. No lower pricing/more attractive terms and conditions are anticipated at this time.
4. How was cost determined: The cost, terms and conditions are in accordance with the original agreement.
FISCAL IMPACT: $100,000.00 is budgeted and needed for this modification.
$63,337.55 was spent in 2019
$157,518.36 was spent in 2018
Title
To authorize the Director of Public Utilities to enter into a contract renewal with Crane 1 Services, Inc. to provide Crane and Hoist Maintenance Services for the Department of Public Utilities, and to authorize the expenditure of $100,000.00 from the Sanitary Sewer Operating Fund. ($100,000.00)
Body
WHEREAS, the Department of Public Utilities utilizes cranes, hoists, and hoisting appurtenances to perform routine maintenance and repair of various processing equipment, and
WHEREAS, there is a need to renew, increase and extend the Crane and Hoist Maintenance Services contract to insure continued safe and optimum performance during repairs and maintenance of equipment used in the maintenance and processing facilities, and
WHEREAS, the Director of Public Utilities opened formal bids on October 16, 2019 and Crane 1 Services, Inc., located at 2350 Refugee Park, Columbus, Ohio 43207, was chosen to provide services related to the inspection, certification, annual report of the findings, and
WHEREAS, the Department of Public Utilities wishes to renew, increase and extend PO208922 with Crane 1 Services, Inc. for Crane and Hoist Maintenance Services, and
WHEREAS, the original contract PO208922 was established for a period of one (1) year with three additional one (1) year renewal options; this renewal No. 1 will extend the contract through January 20, 2022 and add $100,000.00. All terms and conditions of the original agreement remain in full force and effect. If other Department of Public Utilities facilities are added, and/or if unforeseen issues or difficulties are encountered that would require additional funding, a modification would be required, and
WHEREAS, the vendor has agreed to renew, increase and extend PO208922 at current prices and conditions, and it is in the best interest of the City to exercise this option, and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Sewerage and Drainage, to authorize the Director of Public Utilities to renew, increase and extend the current contract for Crane and Hoist Maintenance Services with Crane 1 Services, Inc.; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and is hereby authorized to renew, increase and extend contract No. PO208922 with Crane 1 Services, Inc., 2350 Refugee Park, Columbus, Ohio 43207, for Crane and Hoist Maintenance Services for the Department of Public Utilities, FEM Project No. 1402.5, in accordance with the terms and conditions as shown in the agreement on file in the office of the Division of Sewerage and Drainage. This contract renewal No. 1 will extend the contract through January 20, 2022 and ADD $100,000.00. Total contract amount including this modification is $203,150.00.
SECTION 2. That said firm shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 3. That this renewal is in accordance with the relevant provisions of Chapter 329 of the City Code, relating to contract renewals.
SECTION 4. That the expenditure of $100,000.00 or so much thereof as may be needed, be and the same hereby is authorized in Fund 6100 in object class 02 Materials and Supplies in the amount of $50,000.00, and in object class 03 Services in the amount of $50,000.00 per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.