Explanation
BACKGROUND
This legislation authorizes the Director of Finance and Management, on behalf of the Department of Technology (DoT) and various city agencies, to establish a purchase order with CDW Government (CDWG) via State Term Schedule STS033-533110-3-33, expiring 6/30/2022, for the replacement of Cisco voice-over-internet-protocol (VoIP) phones and conference phones. The amount being authorized for the purchase order is $347,799.00. The term of the resultant contract will be one year from the date of a confirmed purchase order by the City Auditor’s Office.
The Cisco VoIP phones and related equipment being replaced are obsolete and past their useful life. This equipment is vital to the effective and efficient operation of the city in that multiple city departments depend on it for their daily operations.
Comparative pricing was sought through solicitation of quotes via state term contracts. The quote supplied by CDWG was the lowest. Two other quotes received for this purpose are as follows:
Brown Enterprise Solutions- $368,611.20
Insight Public Sector- $360,321.07
EMERGENCY
Emergency designation is requested so that a purchase order can be established at the earliest possible date, allowing for the acquisition of the above-described equipment in support of the daily activities of multiple city departments.
FISCAL IMPACT
Funds for this procurement are available and budgeted for this purpose in the department’s capital improvement bond fund.
CONTRACT COMPLIANCE
Vendor Name: CDW Government, LLC; F.I.D#/C.C#: 36-4230110; Exp. Date: 02/12/2022
DAX vendor #- 007352
Title
To authorize the Director of Finance and Management, on behalf of the Department of Technology and various city agencies, to establish a purchase order with CDW Government LLC for the replacement of Cisco voice-over-internet-protocol (VoIP) phones and conference phones from an existing State of Ohio, State Term Schedule; to authorize the expenditure of $347,799.00 from the Depa...
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