Explanation
Background: This ordinance is to authorize the City Auditor to establish an auditor certificate in the amount of $450,000.00 for various expenditures for professional architectural, engineering, and construction management services in conjunction with park, trail, and facility capital improvement projects. This ordinance will also waive the competitive bidding provisions of Columbus City Code Chapter 329 authorizing the Department of Recreation and Parks to enter into contracts on behalf of the city for the professional services mentioned herein so long as total expenditures under any contract do not exceed one hundred thousand dollars ($100,000.00). Ordinance 2453-2018 authorized a similar arrangement of pre-qualified vendors for the period of 2018 to 2020. The 2018 to 2020 pilot arrangement was a success, creating efficiencies for many projects during this time. Therefore, this ordinance will renew this pre-qualified arrangement for the period of 2020 to 2022.
This legislation will authorize the establishment of an auditor certificate for the future award of contracts for Architectural, Engineering, and Construction Management Services. Contracts will be awarded to Consultants that have been pre-qualified in accordance with Columbus City Code Sections 329.26 and 329.27. Services that will be provided may include, but are not limited to:
● Architectural Design, Structural Engineering
● Mechanical, Electrical, Plumbing/HVAC Engineering
● Civil Engineering, Environmental Engineering, Structural Engineering
● Construction Management and Inspection
The Recreation and Parks Department solicited Requests for Statements of Qualifications for Professional Architectural and Engineering Services as well as for Professional Construction Management Services. Multiple contracts will be awarded to various companies that were deemed to be pre-qualified through the evaluation process. The RFSQ’s were advertised through the City’s Vendor Services website on May 21, 2020 and received on July 2, 2020. The City received 28 responses for Architectural Design and Structural Engineering, 16 responses for Mechanical, Electrical, Plumbing, and HVAC Engineering, 31 responses for Civil, Environmental, and Structural Engineering, and 22 responses for Construction Management and Inspection. In accordance with City Code, a selection team evaluated the proposals and recommends that the firms identified be selected to perform the work. The firms were chosen based on their referenced projects, experience, qualifications, availability, timeline, and project understanding. After a review by the Selection Committee, the following companies were deemed pre-qualified through 2022:
Architecture and Engineering:
Company Status
Kramer Engineering (MAJ)
Korda (MAJ)
AEC (MBE)
M Consultants (MAJ)
Fishbeck (MAJ)
BBCO (MBE)
DLZ (MBE)
Latus Studios (MAJ)
Legat Architects (MAJ)
M+A Architects (MAJ)
Moody Nolen (MBE)
OA Spencer (MBE)
Schorr Architects (MAJ)
Star Consultants (MBE)
OHM (MAJ)
DLZ (MBE)
EDG (MAJ)
Stone Environmental (MBE)
GPD (MAJ)
Strand (MAJ)
Mannik Smith (MAJ)
Resource Intl (MBE)
Michael Baker (MAJ)
CESO (MAJ)
Prime AE (MBE)
Construction Management and Inspection:
Company Status
Dynotec (MBE)
Smoot Construction (MBE)
Ribway Engineering Group (MBE)
HR Gray & Associates (MAJ)
CTL Engineering (MBE)
Ascension Construction Services (MBE)
As was done per 2453-2018 for the previous two year arrangement and per City Code Section 329.15, regarding non-emergency waiver of regulations, it is in the best interests of the City to waive the competitive bidding provisions of City Code for the purpose of this ordinance. Authorizing the Recreation and Parks Department to enter into contracts up to the amount of one hundred thousand dollars ($100,000.00), raising the threshold from twenty thousand dollars ($20,000.00) noted in Section 329.24, will continue to create significant efficiencies within the Recreation and Parks Department moving forward. The Department has many recurring, non-project specific needs for Professional Service contracts in excess of $20,000 that are essential to the ongoing operation of the Department’s strategic planning, design, and construction management functions. Instead of drafting new legislation to approve all contracts over twenty thousand dollars ($20,000), all contracts anticipated as a result of this ordinance will be able to move forward as soon as they are needed, as a result of this ordinance.
Furthermore, the process used by the Recreation and Parks Department to pre-qualify the vendors noted herein provided a significant amount of competition among potential vendors. The process used to select the pre-qualified vendors was in accordance with City Code Sections 329.26 and 329.27. These sections are the standard process used to select and authorize professional services contracts over fifty thousand dollars ($50,000.00). This ordinance will allow the Recreation and Parks Department to use the results of this completed process to collect technical proposals from the pre-qualified vendors as each new need arises. In turn, there will be sufficient competition for all contracts authorized by this ordinance. All relevant city codes, in regards to selecting vendors for professional services have been met. All contracts will be entered into in accordance with the prequalification process described herein this ordinance and in compliance with the procurement provisions of the Columbus City Codes Chapter 329 regarding professional services.
Emergency Justification: An emergency is being requested in order to allow the funds to be available for unanticipated and/or emergency service needs as soon as possible as the previous two year arrangement is coming to a close.
Benefits to the Public: Having this funding in place for needs as they arise will benefit the community by helping to ensure that parks, trails, and facilities remain accessible, safe, updated, and user friendly.
Community Input/Issues: Community input has not been obtained on this legislation because it is being used mainly for staff augmentation needs and unanticipated needs. However, community input will be sought as appropriate for work that results from contracts awarded through this auditor certificate.
Area(s) Affected: Citywide (99)
Master Plan Relation: This project supports the departments’ Master Plan by helping to ensure that the parks, trails, and facilities remain accessible, safe, updated, and user friendly.
Fiscal Impact: $450,000.00 is budgeted and available from within the Recreation and Parks Bond Fund 7702 to meet the financial obligations of these various expenditures.
Title
To authorize and direct the City Auditor to establish an auditor certificate in the amount of $450,000.00 for various expenditures for professional architectural, engineering, and construction management services in conjunction with park, trail, and facility capital improvement projects; to authorize the Director of the Recreation and Parks Department to enter into multiple future professional service contracts; to authorize the transfer of $450,000.00 within the Recreation and Parks Voted Bond Fund; to authorize the amendment of the 2019 Capital Improvements Budget; to authorize the expenditure of $450,000.00 from the Recreation and Parks Voted Bond Fund; to waive the competitive bidding provisions of the Columbus City Code; and to declare an emergency. ($450,000.00)
Body
WHEREAS, it is necessary that the City Auditor establish an auditor certificate in the amount of $450,000.00 for various expenditures for professional architectural, engineering, and construction management services in conjunction with park, trail, and facility capital improvement projects; and
WHEREAS, the Recreation and Parks Department conducted a process by which it pre-qualified multiple firms for the above mentioned services in compliance with the procurement provisions of the Columbus City Codes Chapter 329; and
WHEREAS, it is necessary to authorize the amendment of the 2019 Capital Improvements Budget Ordinance 1326-2019 in order to provide sufficient budget authority for this and future projects; and
WHEREAS, it is necessary to authorize the transfer of 450,000.00 within the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, it is necessary to authorize the expenditure of $450,000.00 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, it is in the best interests of the city to waive the competitive bidding provisions of City Code Chapter 329, allowing the Recreation and Parks Department to enter into multiple future contracts on behalf of the city for the professional services mentioned herein up to the amount of one hundred thousand dollars ($100,000.00); and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to authorize the expenditure of $450,000.00 from the Recreation and Parks Voted Bond Fund for the various expenditures described herein so that unanticipated and emergency service needs are not delayed, thereby preserving the public health, peace, property, safety, and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is authorized to establish an auditor certificate in the amount of $450,000.00 for various expenditures for professional architectural, engineering, and construction management services in conjunction with park, trail, and facility capital improvement projects within the Recreation Parks Department.
SECTION 2. That this Council finds it is in the best interests of the City to waive the competitive bidding provisions of City Code Chapter 329, allowing the Recreation and Parks Department to enter into multiple future contracts on behalf of the city for the professional services mentioned herein up to the amount of one hundred thousand dollars ($100,000.00).
SECTION 3. That the Director of the Recreation and Parks Department is authorized to enter into contracts with the firms listed below for professional architectural, engineering, and construction management services in conjunction with park, trail, and facility capital improvement projects:
Architecture and Engineering:
Kramer Engineering (MAJ)
Korda (MAJ)
AEC (MBE)
M Consultants (MAJ)
Fishbeck (MAJ)
BBCO (MBE)
DLZ (MBE)
Latus Studios (MAJ)
Legat Architects (MAJ)
M+A Architects (MAJ)
Moody Nolen (MBE)
OA Spencer (MBE)
Schorr Architects (MAJ)
Star Consultants (MBE)
OHM (MAJ)
DLZ (MBE)
EDG (MAJ)
Stone Environmental (MBE)
GPD (MAJ)
Strand (MAJ)
Mannik Smith (MAJ)
Resource Intl (MBE)
Michael Baker (MAJ)
CESO (MAJ)
Prime AE (MBE)
Construction Management and Inspection:
Dynotec (MBE)
Smoot Construction (MBE)
Ribway Engineering Group (MBE)
HR Gray & Associates (MAJ)
CTL Engineering (MBE)
Ascension Construction Services (MBE)
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That the transfer of $450,000.00 or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Bond Fund 7702 per the account codes in the attachment to this ordinance.
SECTION 8. That the 2019 Capital Improvements Budget Ordinance 1326-2019 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects.
Fund / Project / Project Name / Current / Change / Amended
Fund 7702 / P510119-100000; Central Maintenance Zone Headquarters (SIT Supported); $1,500,000 / ($310,500) / $1,189,500
Fund 7702 / P512000-100000; New Development - Misc. (SIT Supported); $30,619 / ($30,619) / $0
Fund 7702 / P512002-100000; Blueways Development (SIT Supported); $195,000 / ($72,881) / $122,119
Fund 7702 / P513000-100000; Acquisition - Misc. (SIT Supported); $62,892 / ($36,000) / $26,892
Fund 7702 / P511020-100000; Renovation - General Design & Construction Management Services (SIT Supported); $0 / $220,500 / $220,500
Fund 7702 / P512020-100000; New Development - General Design & Construction Management Services (SIT Supported); $0 / $103,500 / $103,500
Fund 7702 / P513020-100000; Acquisition - General Design & Construction Management Services (SIT Supported); $0 / $36,000 / $36,000
Fund 7702 / P514020-100000; Program Projects (Small) - General Design & Construction Management Services (SIT Supported); $0 / $31,500 / $31,500
Fund 7702 / P515020-100000; Program Projects (Large) - General Design & Construction Management Services (SIT Supported); $0 / $22,500 / $22,500
Fund 7702 / P516020-100000; Emergency Replacement - General Design & Construction Management Services (SIT Supported); $0 / $22,500 / $22,500
Fund 7702 / P517020-100000; Opportunity Projects - General Design & Construction Management Services (SIT Supported); $0 / $13,500 / $13,500
SECTION 9. That the expenditure of $450,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation and Parks Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 10. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.