Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to renew and modify a contract with Carahsoft Technology Corporation to provide for Accela annual software licensing and maintenance fees.
The City of Columbus, Department of Technology, administer's the City's contract for the use of Accela software. The Department of Public Service is among the City departments that use this software. Carahsoft Technology Corporation is the authorized reseller for Accela to the City of Columbus. In June of 2020 the Director of Public Service entered into a professional services contract with Carahsoft Technology Corporation in the amount of $30,201.55 for additional software licenses and associated software maintenance fees. This ordinance will authorize the Director of Public Service to execute a contract modification with Carahsoft Technology Corporation related to Accela for annual software licensing and maintenance fees for calendar year 2021 for all Accela licenses held by the Department of Public Service.
The original contract amount: $30,201.55 (PO228152)
The total of Modification 1: $123,640.74 (This Ordinance)
The contract amount including all modifications: $153,842.29
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Carahsoft Technology Corporation.
2. CONTRACT COMPLIANCE
The contract compliance number for Carahsoft Technology Corporation is CC009115, which expires 5/4/2022.
3. FISCAL IMPACT
Funds in the amount of $123,640.74 are available and appropriated for this expenditure within the Street Construction, Maintenance, and Repair Fund, Fund 2265, within the Department of Public Service.
4. EMERGENCY DESIGNATION
Emergency action is requested to prevent possible lapses in services provided to the general public through the use of Accela software.
Title
To authorize the Director of Public Service to renew and modify a contract with Carahsoft Technology Corporation for the continued licensing and maintenance of Accela proprietary software; to authorize the expenditure of up to $123,640.74 from the Street Construction, Maintenance, and Repair Fund; and to declare an emergency. ($123,640.74)
Body
WHEREAS, the City previously contracted with Carahsoft Technology Corporation for the provision of Accela software licenses and maintenance services for the Department of Public Service; and
WHEREAS, contract PO228152 was authorized by the Director of Public Service in the amount of $30,201.55 for Accela software licenses and maintenance services; and
WHEREAS, the initial term of that agreement was through the end of calendar year 2020; and
WHEREAS, the purpose of this planned contract renewal and modification is to renew the existing contract for another year to provide additional licensing and maintenance services for the use of Accela software; and
WHEREAS, this ordinance authorizes the Director of Public Service to modify the existing agreement with Carahsoft Technology Corporation for that purpose; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director of Public Service to modify a contract with Carahsoft Technology Corporation to prevent possible lapses in services provided to the general public through the use of Accela software; now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to renew and modify a contract with Carahsoft Technology Corporation for the continued provision and utilization of Accela software applications.
SECTION 2. That the expenditure of $123,640.74 or as much thereof as may be needed, is hereby authorized in Fund 2265 (Street Construction, Maintenance, and Repair Fund), Dept-Div 5911 (Infrastructure Management), in Object Class 03 (Purchased Services) per the accounting codes in the attachment to this ordinance.
SECTION 3. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.