Explanation
1.0 BACKGROUND: This legislation authorizes the Director of Public Utilities to modify (Mod #1) the professional engineering services agreement with ms consultants, Inc. for the Stormwater Pump Station (ST21, ST22, and ST23) Improvements Project (CIP 611031-100000), in an amount up to $2,306,684.47, for the Division of Sewerage and Drainage. This project will increase the capacity of existing storm sewers and construct 2 new pump stations in the project area to mitigate potential street flooding. This will help maintain ingress and egress to downtown areas along the Spring Street corridor near the arena district during intense rainfall events.
Planning Area 55 (Downtown).
1.1 Amount of additional funds to be expended: $2,306,684.47
Original Contract $1,495,658.43
Modification #1 (current) $2,306,684.47
Modification #2 (estimated) $ 300,000.00
CONTRACT TOTAL $4,102,342.90
1.2. Reasons additional goods/services could not be foreseen:
This is a planned contract modification and the additional services were identified in the original contract ordinance.
1.3. Reason other procurement processes are not used:
Re-bid of the project will likely result in a higher project costs as much of the project history would be lost and would need to be rediscovered by another consultant unless the new RFP were won by the same consultant. In such a case, we would have missed significant time in acquiring and evaluating the new proposals without significant benefit.
1.4. How cost of modification was determined:
A cost estimate for the proposed scope of work was prepared by ms consultants, Inc. and reviewed by DOSD.
2.0 PROJECT TIMELINE: It is anticipated that construction plans will be completed in 2022 and project construction starting early 2023.
3.0 EMERGENCY DESIGNATION: An emergency designation is not requested at this time.
4. CONTRACT COMPLIANCE NUMBER: 34-6546916 / MAJ/ Exp. 1/28/22/ Vendor No. 006998.
5. ECONOMIC IMPACT: This project will increase the capacity of existing storm sewers and construct 2 new pump stations in the project area to mitigate potential street flooding. This will help maintain ingress and egress to downtown areas along the Spring Street corridor near the arena district during intense rainfall events.
6. FISCAL IMPACT: This legislation authorizes the expenditure of up to $2,306,684.47 from the Stormwater Bond Fund 6204; a transfer within the Stormwater Bond Fund 6204 of up to $2,039,906.37, and an amendment to the 2019 Capital Improvement Budget is necessary.
Title
To authorize the Director of Public Utilities to modify and increase an engineering agreement with ms consultants, Inc. for professional engineering services for the Stormwater Pump Station Improvements Project for the Division of Sewerage and Drainage; to authorize a transfer within of up to $2,039,906.37 and an expenditure of up to $2,306,684.47 from the Stormwater Bond Fund; and to authorize an amendment to the 2019 Capital Improvements Budget. ($2,306,684.47)
Body
WHEREAS, the Department of Public Utilities, Division of Sewers & Drains wishes to modify and increase PO076207 with ms consultants, Inc. for the Stormwater Pump Station Improvements project to provide additional funding necessary for the second year of the contract, for use by the Division of Sewers & Drains, and
WHEREAS, it is necessary to authorize a transfer within and an expenditure of up to $2,306,684.47 from the Stormwater Bond Fund 6204, for the Division of Sewerage and Drainage; and
WHEREAS, it is necessary to authorize an amendment to the 2019 Capital Improvements Budget for purposes of providing sufficient authority for the aforementioned project expenditures; and
WHEREAS, this Ordinance is being submitted in accordance with the relevant provisions of Chapter 329 of the City Code pertaining to contract modifications and renewals; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Power, to authorize the Director of Public Utilities to modify and increase the current contract for the Stormwater Pump Station (ST21, ST22, and ST23) Improvements Project with ms consultants, Inc., now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to modify and increase a professional engineering services agreement with ms consultants, Inc., 2211 Schrock Road, Columbus, Ohio 43229; for the Stormwater Pump Station (ST21, ST22, and ST23) Improvements Project 611031-100000; for an expenditure up to $2,306,684.47 in accordance with the terms and conditions of the contract on file in the Office of the Division of Sewerage and Drainage.
SECTION 2. That the Director of Public Utilities is hereby authorized to transfer within up to $2,039,906.37 and expend up to $2,306,684.47 from the Stormwater Bond Fund 6204 per the accounting codes in the attachment to this ordinance.
SECTION 3. That the 2019 Capital Improvements Budget is hereby amended as follows:
Fund / Project ID | Project Name | Current Authority | Revised Authority | Change
6204 / 611035-100000 / SMOC SCADA Modernization (voted 2016) / $1,150,025 / $0 / -$1,150,025
6204 / 611625-100001 / Blueprint Projects (voted 2016) / $0 / $545,743 / $545,743 (establish authority to match cash)
6204 / 611625-100001 / Blueprint Projects (voted 2016) / $545,743 / $0 / -$545,743
6204 / 611021-100000 / SMOC Facilities Storm Imprv (voted 2016) / $461,888 / $117,750 / -$344,138
6204 / 611031-100000 / Pump Station Improvements (voted 2016) $266,778 / $2,306,684 /+$2,039,906
SECTION 4. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 8. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.