Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to renew (#3) a professional engineering services agreement with T & M Associates, Inc., for the General Engineering Consultant Services #3 agreement, CIP 650260-100200. The General Engineering Consultant Services (GEC) #3 Project is necessary to provide technical and engineering assistance to the Department of Public Utilities (DPU).
Planning Area: 99
RENEWAL INFORMATION:
1.1. Amount of additional funds to be expended: $500,000.00
Original Contract Amount $ 500,000.00
Renewal #1 $ 550,000.00
Renewal #2 $ 425,000.00
Renewal #3 (Current) $ 500,000.00
Current Total $ 1,975,000
1.2. Reasons additional goods/services could not be foreseen:
This was an anticipated renewal. It is a planned continuation of the services originally included within the existing contract’s scope of service.
1.3. Reason other procurement processes are not used:
The funding provided by this contract renewal is for continuation of the existing work of the contract. In so much as work was planned for and anticipated within the original procurement, it is not reasonable or cost effective to undertake a new procurement to acquire these services.
1.4. How cost of renewal was determined:
The cost of the renewal was determined in the original contract and apportioned the work annually.
2. THE PROJECT TIMELINE: T&M Associates, Inc. began work after the notice to proceed was given on September 11, 2017. The contract duration is for four (4) years, starting upon the date of Contract Execution (listed on front page of the Engineering Agreement). The professional services shall be funded by incremental appropriation, through the use of approximately annual renewals. This contract will expire on December 31, 2021.
3. EMERGENCY DESIGNATION: An emergency designation is not requested at this t...
Click here for full text