Explanation
1. BACKGROUND
This ordinance authorizes the Director of Finance and Management to establish a purchase order with ESEC Corporation for the Division of Refuse Collection to purchase four Jomarr fire suppression systems for front-loading refuse trucks purchased through City of Columbus RFQ013709 and PO205977. These items were listed as an option with an additional cost in the original bid response. Although the option was included with the bidders response we failed to include it in the original award. This safety enhancement is a requirement for rear-loading refuse trucks. The Department of Public Service has decided this safety enhancement should be installed on the front-loading refuse trucks as well and wants to have the installations completed prior to the City receiving delivery of the vehicles.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for ESEC Corporation is CC006602 and expires 4/15/21.
3. FISCAL IMPACT
This purchase will be funded from the Department of Public Service 2019 Capital Improvement Budget, Refuse General Obligation Bond Fund, Fund 7703, Project P520001-100000 (59-02 Mechanized Collection Equipment). The funds are appropriated.
4. EMERGENCY DESIGNATION
Emergency designation is requested so the fire suppression systems can be installed prior to the City receiving delivery of the new refuse trucks.
Title
To authorize the Finance & Management Director to establish a purchase order for the purchase of Jomarr fire suppression systems from ESEC Corporation; to authorize the expenditure of up to $20,140.00 from the Refuse General Obligation Bond Fund; and to declare an emergency. ($20,140.00)
Body
WHEREAS, ESEC Corporation was awarded the contract to manufacture and deliver front-loading refuse trucks to the Division of Refuse Collection through RFQ013709 and PO205977; and
WHEREAS, Jomarr fire suppression systems for the vehicles were listed as an optional item for an additional cost in the bid; and
WHEREAS, there is a need to purchase four Jomarr fire suppression systems for the front-loading refuse trucks awarded through RFQ013709 and PO205977; and
WHEREAS, the Director of Finance and Management will need to issue a purchase order on behalf of the Department of Public Service in the amount of $20,140.00 for the purchase of the Jomarr fire suppression systems; and
WHEREAS, the funding to be used for this purchase is available in the Refuse General Obligation Bond Fund, Fund 7703; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director of Finance & Management to purchase the systems so the fire suppression systems can be installed prior to the City receiving delivery of the new refuse trucks, for the preservation of the public health, safety and welfare; NOW THEREFORE:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a purchase order on behalf of the Department of Public Service in the amount of up to $20,140.00 for the purchase of four Jomarr fire suppression systems.
SECTION 2. That the expenditure of $20,140.00, or so much thereof as may be needed, is hereby authorized in Fund 7703 (Refuse General Obligation Bond Fund), Dept-Div 5902 (Division of Refuse Collection), P520001-100000 (59-02 Mechanized Collection Equipment), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 3. That funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.