Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to modify a professional services contract with Conduent State & Local Solutions, Inc., for the Mobile Payment & License Plate Recognition Solution contract to add funds due to increased service costs caused by more people paying for parking in the mobile pay applications as a result of the COVID pandemic.
Ordinance 1218-2018 authorized the Director of Public Service to enter into a professional services contract for the provision of management services and ancillary equipment and training services relative to mobile payment/license plate recognition services in the amount of $479,600.00. The contract term was for three years, expiring 05/31/21, with the option to extend the contract for two one-year terms. Ordinance 0173-2019 authorized the Director of Public Service to renew and modify the contract in the amount of $100,000.00 for year two of the initial contract term. Ordinance 0554-2020 authorized the Director of Public Service to renew and modify the contract in the amount of $250,000.00 for the final year of the initial contract term.
This ordinance authorizes the Director of Public Service to add funds to pay for increased services provided in year three of the contract in the amount of $100,000.00. It is believed that due to the COVID pandemic, more people are paying for parking using the mobile payment application so they do not need to touch the parking meters. Due to this increase in mobile pay an adjustment needs to be made to the amount of funding needed for this contract year.
The original contract amount: $479,600.00 (PO129224/PO129230, Ord. 1218-2018)
The total of modification 1: $100,000.00 (PO179172, Ord. 0173-2019)
The total of modification 2: $250,000.00 (PO221430, Ord. 0554-2020)
The total of modification 3: $100,000.00 (This Ordinance)
The contract amount including all modifications: $929,600.00
Conduent State & Local Solutions, Inc., was previously known as Xerox State & Local Solutions, Inc. Ordinance 1830-2017 authorized the assignment of all past, present, and future business done by the City of Columbus with Xerox State and Local Solutions, Inc., to Conduent State & Local Solutions, Inc.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Conduent State & Local Solutions, Inc.
2. CONTRACT COMPLIANCE
Conduent State & Local Solutions contract compliance number is CC000606 and expires 5/8/2021.
3. FISCAL IMPACT
Funding for the mobile payment/license plate recognition contract in the amount of $100,000.00 is available in Fund 2268 (Parking Meter Fund), Subfund 226801 (Main Subfund) in the amount of $15,000.00; Subfund 226803 (Short North Parking Benefit District Operating Subfund) in the amount of $35,000.00; and Subfund 226805 (Downtown Parking Benefit District Operating Subfund) in the amount of $50,000.00.
4. EMERGENCY DESIGNATION
Emergency action is requested to ensure payment for these services can continue to prevent a service interruption.
Title
To authorize the Director of Public Service to modify the Mobile Payment & License Plate Recognition Solution contract with Conduent State & Local Solutions to add funds; to authorize the expenditure of up $100,000.00 from the Parking Meter Fund for this contract; and to declare an emergency. ($100,000.00)
Body
WHEREAS, Ordinance 1830-2017 authorized the assignment of all past, present, and future business done by the City of Columbus with Xerox State and Local Solutions, Inc., to Conduent State & Local Solutions, Inc.; and
WHEREAS, Ordinance 1218-2018 authorized the Director of Public Service to enter into contract with Conduent State & Local Solutions, Inc., and authorized the expenditure of $479,600.00 for the mobile payment/license plate recognition project, management services, ancillary equipment and training services; and
WHEREAS, Ordinance 0173-2019 renewed and modified the original contract to add $100,000.00 to pay for year two of the contract; and
WHEREAS, Ordinance 0554-2020 renewed and modified the original contract to add $250,000.00 to pay for year three of the contract; and
WHEREAS, it is now necessary to modify the Mobile Payment & License Plate Recognition Solution contract in the amount of $100,000.00 due to increased mobile payment usage during the COVID pandemic; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to modify the contract with Conduent State & Local Solutions Inc., for the Mobile Payment & License Plate Recognition Solution contract to ensure payment for these services can continue to prevent a service interruption, thereby preserving the public health, safety, property, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to execute a contract modification for the Mobile Payment & License Plate Recognition Solution contract with Conduent State & Local Solutions, Inc., of 12410 Milestone Center Dr., Germantown, Maryland, 20876, to add funds in an amount up to $100,000.00.
SECTION 2. That the expenditure of $15,000.00, or so much thereof as may be needed, is hereby authorized in Fund 2268 (Parking Meter Fund), Subfund 226801 (Main Subfund), Dept-Div 5906 (Public Service-Parking Services), in Object Class 03 (Services) per the accounting codes in the attachment to this ordinance.
SECTION 3. That the expenditure of $35,000.00, or so much thereof as may be needed, is hereby authorized in Fund 2268 (Parking Meter Fund), Subfund 226803 (Short North Parking Benefit District Operating Subfund), Dept-Div 5906 (Public Service-Parking Services), in Object Class 03 (Services) per the accounting codes in the attachment to this ordinance.
SECTION 4. That the expenditure of $50,000.00, or so much thereof as may be needed, is hereby authorized in Fund 2268 (Parking Meter Fund), Subfund 226805 (Downtown Parking Benefit District Operating Subfund), Dept-Div 5906 (Public Service-Parking Services), in Object Class 03 (Services) per the accounting codes in the attachment to this ordinance.
SECTION 5. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.