Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to associate all General Budget reservations resulting from this ordinance with the appropriate Universal Term Contracts for Heating, Ventilation, and Air Conditioning (HVAC) parts and service related to the repair and maintenance of City HVAC systems for the Facilities Management Division. This contract is utilized by the Facilities Management Division for HVAC parts and services for facilities under the purview of the division on as needed basis. All related purchase orders for HVAC parts and service will be issued from Universal Term Contracts previously established by the City of Columbus, Purchasing Office. The current UTC vendor is as follows:
Mid Ohio Air Conditioning Corp. vendor no. 004266
PA003781- HVAC Repair and Maintenance - expires February 28, 2022
Emergency action is requested in order to ensure that the necessary HVAC parts and maintenance services for City facilities can continue without delay and/or interruption.
Fiscal Impact: This legislation authorizes an expenditure of $50,000.00 from the General Fund with Mid Ohio for HVAC parts and maintenance services for systems for the Facilities Management Division. The Facilities Management Division budgeted $100,000.00 in the 2020 General Fund Budget. In 2018 and 2019, the Facilities Management Division expended $70,000.00 and $100,000.00 respectively from the General Fund for these parts and services.
Title
To authorize the Finance and Management Director to associate all General Budget Reservations resulting from this ordinance and to establish purchase orders with the appropriate Universal Term Contract Purchase Agreement with Mid Ohio Air Conditioning Corp. for HVAC parts and service related to the repair and maintenance of City HVAC systems for the Facilities Management Division; to authorize the expenditure of $50,000.00 from the General Fund; and to declare an emergency. ($50,000.00)
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