Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Gametime Playground Equipment and Parts UTC with DWA Recreation, Inc. Recreation and Parks Department is the sole user for Gametime Playground Equipment. Playground equipment and parts are installed in over seventy parks around the City.This equipment encourages jumping, climbing, and balance to promote cardiovascular fitness. DWA Recreation, Inc. is the sole source for these parts and services as they are the only local distributor and authorized service provider for Gametime Playground Equipment. The term of the proposed option contract would be approximately three years, expiring October 31, 2023 with the option to renew for one (1) additional year. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001343.
DWA Recreation, Inc., CC# 006741 expires December 16, 2021, $1.00
Total Estimated Annual Expenditure: $40,000, Recreation and Parks Department, the sole user
Emergency Designation: The Finance and Management Department respectfully requests this legislation be considered an emergency measure so procurement of playground equipment may continue without interruption.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001343.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Gametime Playground Equipment and Parts with DWA Recreation, Inc., in accordance with the sole source provisions of the Columbus City Code; to authorize the expenditure of $1.00 from General Budget Reservation BRPO001343; and to declare an emergency. ($1.00)
Body
WHEREAS, the Gametime Playground Equipment and Parts UTC will provide for the purchase of Gametime playground equipment for over seventy parks, and promotes cardiovascular fitness, and DWA Recreation, Inc. is the sole source provider of these goods and services; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is necessary to authorize the Finance and Management Director to immediately enter into a Universal Term Contract for the option to purchase Gametime Playground Equipment and Parts with DWA Recreation, Inc. so procurement of playground equipment may continue without interruption, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following Universal Term Contract for the option to purchase Gametime Playground Equipment and Parts for a term of approximately three years, expiring October 31, 2023, with the option to renew for one (1) additional year, as follows:
DWA Recreation, Inc., $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001343 of this ordinance to pay the cost thereof.
SECTION 3. That this purchase is in accordance with relevant provisions of the Columbus City Code, "Sole Source Procurement."
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.