Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a professional engineering services agreement with T&M Associates for the Southerly Waste Water Treatment Plant (SWWTP) Main Drain Pump Station, CIP# 650352-100006.
This project will construct a flow diversion structure and pump station within the SWWTP Main Drain pipeline. This pump station will prevent inundation of the Main Drain and plant structures and will allow flow to continue to the plant's influent conduit and headworks facility during large wet weather high flow events.
Planning Area: 99
2. FUTURE MODIFICATION(S): The total term of the engineering agreement is anticipated to be 2-1/2 years. There will be renewals and/or modifications of this contract during the course of the project.
3. TIMELINE: The Professional Engineering Services Agreement is anticipated to be signed in late October, 2020. Detailed Design will continue until advertisement for bids, then bidding services will commence. The current schedule shows that the plans and specs will be finalized and ready for advertisement in July 2021, bids will be received in September 2021, and the Notice to Proceed of the construction contract will occur in late November 2021. The anticipated end of the construction contract is December 2022. The Professional Engineering Services contract will continue beyond completion of construction to provide “as-built” record drawings of the constructed facilities. The engineering agreement is anticipated to be closed in the first quarter of 2023. The total term of the engineering agreement is anticipated to be 2-1/2 years.
4. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: With the planned improvements, SWWTP will have the necessary infrastructure to reduce the potential for inundation and damage to the plant’s buildings and structures due to Main Drain flooding. These improvements will also reduce the potential need for the City to provide funding to repair damage caused by inundation.
Public informational meetings are not anticipated for this project, because all proposed work should be within the boundaries of the wastewater treatment plant. Regulatory agencies will be notified of the proposed work as appropriate.
5. BID INFORMATION: The project was formally advertised on the Vendor Services website and Bonfire from July 7, 2020 to July 24, 2020. The city received two (2) responses. Both proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on July 31, 2020.
|
Firm Name |
Status |
Tax ID |
DAX Vendor CC ExpirationCity, State |
|
|
|
Arcadis |
MAJ |
57-0373224 |
009409 |
3/19/2021 |
Columbus, OH |
|
T&M Associates |
MAJ |
22-1806708 |
001614 |
6/4/2022 |
Dublin, OH |
The Contract Compliance Number for T&M Associates is 22-1806708 (expires 6/4/2022, MAJ, DAX # 001614).
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against T&M Associates.
6. FISCAL IMPACT: This ordinance requires a transfer within and expenditure of up to $476,645.91 from the Sanitary General Obligation Bond Fund 6109. An amendment to the 2019 Capital Improvement Budget is necessary to align the authority with the expenditure.
Title
To authorize the Director of Public Utilities to enter into an agreement with T&M Associates for professional engineering services for the Southerly Waste Water Treatment Plant Main Drain Pump Station; to authorize a transfer within and an expenditure of up to $476,645.91 from the Sanitary General Obligation Bond Fund; and to amend the 2019 Capital Improvements Budget. ($476,645.91)
Body
WHEREAS, two (2) proposals for professional engineering services for the Southerly Waste Water Treatment Plant Main Drain Pump Station Project were received on July 24, 2020; and
WHEREAS, the Department of Public Utilities recommends that the agreement be awarded to T&M Associates; and
WHEREAS, it is necessary to authorize a transfer within and expenditure of up to $476,645.91 from the Sanitary General Obligation Bond Fund 6109 for the Division of Sewerage & Drainage; and
WHEREAS, it is necessary to authorize an amendment to the 2019 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Sewerage & Drainage, to authorize the Director of Public Utilities to enter into a professional engineering services agreement with T&M Associates for the Southerly Waste Water Treatment Plant Main Drain Pump Station Project, for the preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to enter into a professional engineering services agreement for the Southerly Waste Water Treatment Plant Main Drain Pump Station Project with T&M Associates (FID#22-1806708), 4675 Lakehurst Ct. Suite 250, Dublin, OH 43016; for an expenditure up to $476,645.91; in accordance with the terms and conditions of the agreement on file in the Office of the Division of Sewerage & Drainage.
SECTION 2. That the transfer within and expenditure of up to $476,645.91 from the Sanitary General Obligation Bond Fund 6109 is authorized per the accounting codes attached to this ordinance.
SECTION 3. That the 2019 Capital Improvements Budget is hereby amended as follows:
Fund | CIP# | Project Name | Current Authority | Revised Authority | Net Change
6109 | 650725-100011 | Large Diameter - Blacklick Creek Main Trunk | $994,761 | $518,115 | -$476,646
6109 | 650352-100006 | SWWTP Main Drain Pump Station | $0 | $476,646 | +$476,646
SECTION 4. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 8. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.