Explanation
1.0 BACKGROUND: This legislation authorizes the Director of Public Utilities, on behalf of the Director of Finance and Management, to enter into a construction contract with Elite Excavating Co. of Ohio, Inc. for the Spaghetti Warehouse Water Service Project; in an amount up to $97,435.20; for the Division of Water.
Funds in the amount of $2,000.00 will also be encumbered for Prevailing Wage services.
Work consists of installing a new water service and connecting to the existing meter, and other such work as may be necessary to complete the contract in accordance with the drawings technical specifications, and City of Columbus Construction and Material Specifications as set forth in the Invitation For Bid.
Planning Area: 55 - Downtown. Work will be performed at 397 W. Broad St., Columbus, OH 43215.
2.0 ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: The goal of this project is to relocate the water service to 397 W. Broad Street. The alley where the existing water service is located will be the site of the new parking garage for the Scioto Peninsula. This will require the relocation of the water service to the new water main in West Broad Street.
3.0 CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened four bids on September 9, 2020 from Elite Excavating Co. of Ohio, Darby Creek Excavating, Complete General Construction, and John Eramo & Sons.
3.1 PRE-QUALIFICATION STATUS: Elite Excavating Co. of Ohio, Inc. and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
Elite Excavating’s bid was deemed the lowest, best, most responsive and responsible bid in the amount of $97,435.20. Their Contract Compliance Number is 20-1643186 (expires 2/4/22, Majority) and their DAX Vendor Account No. is 1064. Additional information regarding all bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Elite Excavating Co. of Ohio, Inc.
4.0 EMERGENCY DESIGNATION: It is requested that this Ordinance be handled in an emergency manner as new construction requires the existing service line that is running in the right-of-way be capped by early December, 2020. A Notice To Proceed will be issued no later than November 2020.
5.0 FISCAL IMPACT: Funding for this project will come from the Department of Finance and Management. A transfer within the General Permanent Improvement Fund will be necessary as well as an amendment to the 2019 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities, on behalf of the Director of Finance and Management, to enter into a construction contract with Elite Excavating Co. of Ohio, Inc. for the Spaghetti Warehouse Water Service Project; to provide payment for prevailing wage services to the Department of Public Service in an amount up to $2,000.00; to authorize a transfer, appropriation, and expenditure up to $99,435.20 within the General Permanent Improvement Fund; to amend the 2019 Capital Improvements Budget; and to declare an emergency. ($99,435.20)
Body
WHEREAS, four (4) bids for the Spaghetti Warehouse Water Service Project were received and publicly opened in the offices of the Director of Public Utilities on September 9, 2020; and
WHEREAS, the lowest, best, most responsive and responsible bid was from Elite Excavating Co. of Ohio, Inc. in the amount of $97,435.20; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities, on behalf of the Director of the Department of Finance and Management, to enter into a construction contract for the Spaghetti Warehouse Water Service Project; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities, on behalf of the Director of the Department of Finance and Management, to encumber and expend funds to provide for payment of prevailing wage services associated with said project; and
WHEREAS, it is necessary to authorize a transfer, appropriation, and expenditure of funds within the General Permanent Improvement, for the Division of Water, on behalf of the Department of Finance and Management; and
WHEREAS, it is necessary to authorize an amendment to the 2019 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditures; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Water, Department of Public Utilities, in that it is immediately necessary to authorize the Director of Public Utilities, on behalf of the Department of Finance and Management, to enter into a construction contract for the Spaghetti Warehouse Water Service Project with Elite Excavating Co. of Ohio, Inc., in order to have the existing water service line capped by December 2020, for the immediate preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to enter into a contract for the Spaghetti Warehouse Water Service Project with Elite Excavating Co. of Ohio, Inc. (FID #20-1643186), 4500 Snodgrass Road, Mansfield, OH 44903; in an amount up to $97,435.20; in accordance with the terms and conditions of the contract on file in the Office of the Division of Water; and to obtain the necessary prevailing wage related services from the Department of Public Service and to pay up to a maximum amount of $2,000.00.
SECTION 2. That said contractor shall conduct the work to the satisfaction of the Directors of the Departments of Public Utilities and Public Service and the Administrator of the Division of Water.
SECTION 3. That the 2019 Capital Improvements Budget is hereby amended, in Fund 7748, as follows:
Project ID | Project Name | Current Authority | Revised Authority | Change
P748999-100000 / Unallocated / GPIF Carryover / $30,042 /$129,477 / $99,435
P748999-100000 / Unallocated / GPIF Carryover / $129,477 / $30,042 /($99,435)
P570105-100000 / Scioto Peninsula Utility Relocation/ GPIF Carryover / $0 / $99,435/ $99,435
SECTION 4. That the appropriation and transfer of $99,435.20 or so much thereof as may be needed, is hereby authorized between projects within the General Permanent Improvement Fund - Fund No. 7748 per the account codes in the attachment to this ordinance.
SECTION 5. That the expenditure of $99,435.20, or so much thereof as may be needed, is hereby authorized in Fund 7748 in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 6. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.