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File #: 2347-2020    Version: 1
Type: Ordinance Status: Passed
File created: 10/9/2020 In control: Technology Committee
On agenda: 11/9/2020 Final action: 11/12/2020
Title: To authorize the Director of the Department of Technology to renew a contract with Saitech, Inc., for Veeam software licensing maintenance and support services; to authorize the expenditure of $67,342.50 from the Department of Technology, Information Services Division, Information Services Operating Fund. ($67,342.50)
Attachments: 1. 19226_Updated, 2. 2347-2020EXP
Explanation
This ordinance authorizes the Director of the Department of Technology to renew a contract with Saitech, Inc. for software licenses maintenance and support at a cost of $67,342.50 and shall provide coverage for the term period of December 23, 2020 through December 22, 2021. The software license maintenance and support was originally procured through solicitation number RFQ010393 and included options to renew for four (4) additional one-year terms at the same pricing and the same escalator clause. This ordinance represents the second renewal option.

The Veeam license is critical to the department’s infrastructure and network backup system. Renewal of this license is necessary for protection from events such as data corruption, accidental data deletion, malicious attacks (e.g., recovering from Ransomware), and natural disasters that could take down a city data center (e.g., tornados, fires). The total cost for this renewal is $67,342.50 for one year, from December 23, 2020 through December 22, 2021.

FISCAL IMPACT:
In 2019, ordinance 2836-2019 authorized the expenditure of $58,350.00 to renew the Veeam software licenses. This year’s renewal amount of $67,342.50 is available and budgeted in the Department of Technology, Information Services Division, Information Services Operating Fund.

CONTRACT COMPLIANCE NUMBER:
Vendor: Saitech, Inc.: CC#: 75-3004589; Expiration Date: 10-6-22
(DAX Vendor Acct. #: 010157)

Title
To authorize the Director of the Department of Technology to renew a contract with Saitech, Inc., for Veeam software licensing maintenance and support services; to authorize the expenditure of $67,342.50 from the Department of Technology, Information Services Division, Information Services Operating Fund. ($67,342.50)

Body
WHEREAS, these Veeam software licenses were procured through solicitation number RFQ010393, which included options to renew for four (4) additional one-year terms at the same pricing and the same escalator clause; and
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