Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Thermoplastic Pavement Marking Material with Ennis Flint Inc. The Division of Traffic Management is the sole user for pavement marking material. Thermoplastic marking materials are used to paint yellow and white roadway striping. The term of the proposed option contract would be approximately three (3) years, expiring 12/31/2023, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on 10/8/2020. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001343.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ016449). One (1) bid was received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Ennis Flint Inc., CC# 010135 expires 10/8/2022, All Items, $1.00
Total Estimated Annual Expenditure: $500,000.00, Division of Traffic Management, the sole user
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001343. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Thermoplastic Pavement Marking Material with Ennis Flint, and to authorize the expenditure of $1.00 from General Budget Reservation BRPO001343. ($1.00).
Body
WHEREAS, the Thermoplastic Pavement Marking Material UTC will provide for the purchase of yellow and white marking material with a primer used to paint all roads within the City; and
WHEREAS, the Purchasing Office advertised and solicited formal bids on October 8, 2020 and selected the overall lowest, responsive, responsible and best bidder; and
WHEREAS, it has become necessary in the daily operation of the Department of Public Service to authorize the Director of Finance and Management to enter into a Universal Term Contract for the option to purchase Thermoplastic Pavement Marking Material with Ennis Flint; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following Universal Term Contract for the option to purchase Thermoplastic Pavement Marking Material in accordance with Request for Quotation RFQ016449 for a term of approximately three (3) years, expiring 10/31/2023, with the option to renew for one (1) additional year, as follows:
Ennis Flint Inc., All Items, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001343 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.