Explanation
BACKGROUND: This legislation authorizes the Director of Development to modify a contract with the IMPACT Community Action Agency (IMPACT) for the third time in order to amend the terms and conditions and scope of services of the current contract
On May 18, 2020, Columbus City Council passed Ordinance 1210-2020 for IMPACT Community Action Agency to provide $2,650,000.00 of CARES Act funding as matching funds for the Hope Program. On June 29, 2020, Columbus City Council passed Ordinance 1408-2020 to expand the range of eligible expenses for the program. On July 30, 2020, Columbus City Council passed Ordinance 1810-2020 to add $7,350,000.00 and to further modify the scope of services. This ordinance seeks approval to modify the contract again to reflect the needs of the program.
The department contracted with IMPACT to provide rent and mortgage assistance to families affected by COVID-19. This is the first time the department has embarked on a program such as this and both the department and agency are adjusting the program as it is being implemented. Because of this, the department has sought approvals to modify the contract in the past and because of the pending year-end deadline for expenditure of the CARES Act funds, the department seeks approval to modify the terms and conditions and scope of services as necessary through the term of the contract.
Original Contract $ 2,650,000.00 Ord. 1210-2020 PO230601
Modification 1 $ 0.00 Ord. 1408-2020
Modification 2 $ 7,350,000.00 Ord. 1810-2020 PO241895
Modification 3 $ 0.00
Total contract amount $10,000,000.00
The services included in this contract cannot be provided by existing city employees because these services are beyond the City’s current staffing capacity to provide.
Emergency action is requested to modify the contract in order to provide for uninterrupted services.
FISCAL IMPACT: there is no fiscal impact for this modification.
CONTRACT COMPLIANCE: the vendor’s vendor number is 001447 and is valid from 12/16/2019-12/16/2021
Title
To authorize the Director of Development to modify the terms and conditions and scope of services of a contract with the IMPACT Community Action Agency for the Hope Program; and to declare an emergency.
Body
WHEREAS, Columbus City Council approved Ordinance 1210-2020 to provide $2,650,000.00 in CARES Act funding to IMPACT Community Action Agency as matching funds for the Hope Program; and
WHEREAS, Columbus City Council approved Ordinance 1408-2020 to expand the range of eligible expenses for the program; and
WHEREAS, Columbus City Council approved Ordinance 1810-2020 to add additional funds and modify the contract; and
WHEREAS, now that the program has been successfully launched, additional contract modifications are needed for efficient and effective administration of the program; and
WHEREAS, the COVID-19 pandemic has resulted in much needed assistance program when low income households have seen significant decreases in personal income due to COVID-19 and the public health emergency; and
WHEREAS, expenditure of CARES Act funding to provide low income households with financial assistance is necessary to address reduced income needed to pay rent or a mortgage caused by the COVID-19 public health emergency; and
WHEREAS, such expenditure of funds has not been previously accounted for in the 2020 Budget; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Development that it is immediately necessary to enter into a contract modification with IMPACT Community Action Agency to modify the contract in order to provide for uninterrupted services, thereby preserving the public health, peace, safety, and welfare; now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Development is hereby authorized to modify the contract with IMPACT Community Action Agency for the Hope Program in order to amend the terms and conditions and scope of services of the existing contract.
SECTION 2: That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.