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File #: 2122-2020    Version: 1
Type: Ordinance Status: Passed
File created: 9/15/2020 In control: Public Service & Transportation Committee
On agenda: 11/9/2020 Final action: 11/12/2020
Title: To authorize the Director of Public Service to modify an existing contract with IPS Group, Inc., by extending the existing contract term with the option of renewal terms and by increasing the authorized expenditure amount to provide parking meter equipment, annual meter management, components, and services for the City's Parking Meter Program; to waive the formal competitive bidding requirements of Columbus City Code; to authorize the transfer of appropriation within the Parking Meter Operating Fund; to authorize the expenditure of up to $600,000.00 from the Parking Meter Operating Fund; and to declare an emergency. ($600,000.00)
Attachments: 1. ord 2122-2020 Bid Waiver Form, 2. ord 2122-2020 Parking Meter Systems final
Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to modify a professional services contract with IPS Group, Inc., to extend the current Parking Meter Systems contract for one year with the option of three additional one year term extensions. It also authorizes adding additional funding to the contract.

Ordinance 1041-2010 authorized the execution of the original contract, providing the City with the ability to replace its entire inventory of over 4,000 parking meters, which had exceeded their designed service life, and allowed for expansion of the meter program. The contract terms included fixed costs for the parking meters and related services over the five-year contract period and were subject to the availability of funding and the approval of City Council. Ordinance 0582-2015 renewed the contract and extended the expiration to September 30, 2020. Ordinance 1217-2018 extended the contract term until March 31, 2021. Ordinance 0850-2020 added to the scope of services to include additional data collection requirements and provided funding for the annual meter management system as established under the contract, which currently expires March 31, 2021.

A bidding waiver is requested to extend the current contract due to diminished revenue and unanticipated rapid changes in the parking industry brought forth by the current Covid-19 pandemic that would make equipment replacement and system set-up charges cost prohibitive at this time. This contract modification will provide a one year extension of the existing contract from the date of execution to March 31, 2022, with the option of renewing the contract for three additional one year terms and will provide funding for the annual meter management system ($600,000.00) as established under the contract. The management, equipment, and support for the City's entire parking meter system is proprietary to IPS Group, Inc, meeting the sole source procurement provision of City Code Cha...

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