Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to make payment to the Mid-Ohio Regional Planning Commission for Round 33 administrative costs of Ohio Public Works Commission infrastructure programs.
The Mid-Ohio Regional Planning Commission (MORPC) serves as staff to the District Three Public Works Integrating Committee and makes funding awards, in rounds, based on committee recommendations to the Ohio Public Works Commission concerning fund distribution for the State Capital Improvement Program and the Local Transportation Improvement Program. MORPC prorates costs to serve as staff for each round to local jurisdictions based upon the total funds ultimately awarded to each jurisdiction.
The Department of Public Service received a total of $8,555,346.00 in FY2019 for the following Round 33 projects: Arterial Street Rehabilitation - James Road; Traffic Signal Installation - Downtown Signals; and Intersection Improvements - Hilliard Rome Road at Feder Road. A condition of the grant awards stated the City agreed to pay an administrative fee of up to 1% of any awarded amount for administrative costs. This ordinance authorizes payment to MORPC in the amount of $36,493.03 to satisfy the local share of administrative costs incurred during the administration of the aforementioned programs, which is 0.43% of the awarded amount.
2. FISCAL IMPACT
Funds in the amount of $36,493.03 are available and appropriated to pay this invoice in the Streets and Highways Bond Fund, Fund 7704. An amendment to the 2019 Capital Improvement Budget is necessary for the purpose of providing sufficient budget authority for the expenditure.
3. EMERGENCY DESIGNATION
Emergency action is requested to facilitate payment to MORPC at the earliest time possible.
Title
To amend the 2019 Capital Improvements Budget; to authorize the Director of Public Service to make payment to the Mid-Ohio Regional Planning Commission for administrative costs related to grants awarded to the City; to authorize the expenditure of up to $36,493.03 from the Streets and Highways Bond Fund; and to declare an emergency. ($36,493.03)
Body
WHEREAS, Ordinance 1776-2018 authorized the Director of Public Service to submit Round 33 applications for the Local Transportation Improvement Program (LTIP) and State Capital Improvement Program (SCIP); and
WHEREAS, the Department of Public Service received grant awards totaling $8,555,346.00 to support the completion of the following projects: Arterial Street Rehabilitation - James Road; Traffic Signal Installation - Downtown Signals; and Intersection Improvements - Hilliard Rome Road at Feder Road; and
WHEREAS, the Mid-Ohio Regional Planning Commission (MORPC) renders staff support services to the District Three Public Works Integrating Committee in connection with the award and distribution of LTIP and SCIP grant funds; and
WHEREAS, as a condition of acceptance of the aforementioned grant awards, the Department of Public Service agreed to pay up to 1% of the total award amount to MORPC to subsidize administrative costs incurred in connection with the aforementioned programs; and
WHEREAS, this ordinance authorizes payment to MORPC in the amount of $36,493.03 for that purpose; and
WHEREAS, it is necessary to authorize an amendment to the 2019 Capital Improvements Budget for the purpose of providing sufficient budget authority for the aforementioned expenditure; and
WHEREAS, funds must be expended to pay the invoice for the administrative fees; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize payment of the requisite funds to facilitate payment to MORPC at the earliest time possible, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2019 Capital Improvements Budget authorized by ordinance 1326-2019 be amended as follows to establish sufficient budget authority for this project:
Fund / Project / Project Name / Current / Change / Amended
7704 / P540007-100000 / Traffic Signal Installation - General Engineering (Voted Carryover) / $15,513.00 / ($6,171.00) / $9,342.00
7704 / P540007-100030 / Traffic Signal Installation - Downtown Signals (Voted Carryover) / $717,267.00 / $6,171.00 / $723,438.00
7704 / P530103-100000 / 59-03 Arterial Street Rehabilitation (Voted 2016 Debt SIT Supported) / $50,000.00 / ($15,937.00) / $34,063.00
7704 / P530103-100014 / Arterial Street Rehabilitation - James Road (Livingston to Main) (Voted 2016 Debt SIT Supported) / $0.00 / $15,937.00/ $15,937.00
SECTION 2. That the Director of Public Service be and hereby is authorized to make payment in the amount of $36,493.03 to the Mid-Ohio Regional Planning Commission, 111 Liberty Street, Suite 100, Columbus, Ohio, 43215, for staff support services rendered in connection with the administration of Round 33 of the State Capital Improvement Program and the Local Transportation Improvement Program.
SECTION 3. That the expenditure of $15,936.80, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Division of Design and Construction), Project P530103-100014 (Arterial Street Rehabilitation - James Road (Livingston to Main)), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 4. That the expenditure of $6,170.32, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Division of Design and Construction), Project P540007-100030 (Traffic Signal Installation - Downtown Signals (Voted Carryover), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. That the expenditure of $14,385.91, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Division of Design and Construction), Project P530086-100027 (Intersection Improvements - Hilliard Rome Road at Feder Road), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.