Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Playworld Midstates for the Milo Grogan Community Recreation Shelter Project. The contract amount is $106,982.00, with a contingency of $10,000.00, for a total of $116,982.00. An additional $2,000.00 is being authorized for interdepartmental inspections and fees for a total of $118,982.00 being authorized by this ordinance.
The Milo Grogan Area Commission requested various improvements to the Milo Grogan Recreation Center and park through the Urban Infrastructure Recovery Fund (UIRF) Program. Project managers from the Recreation and Parks Design and Construction team worked with the Area Commission and the Department of Development’s UIRF team to identify and prioritize the scope of improvements for the park. As a result, the proposed construction will replace demolished structures with a new shelter and add shelter amenities including park benches, a grill, a trash receptacle, landscaping, and a sidewalk. The sidewalk will connect the new shelter to the existing Milo Grogan Community Center and adjacent Starr and St. Clair streets. The new shelter and amenities will provide more outdoor recreational opportunities to Milo Grogan community members. All site work and shelter construction is scheduled to be complete by July 31, 2021. All landscaping and tree installation is scheduled to be completed by November 1, 2021. The project should be complete by December of 2021.
Vendor Bid/Proposal Submissions (ODI designation status):
Proposals were advertised through Vendor Services, in accordance with City Code Section 329, on September 2, 2020 and received by the Recreation and Parks Department on September 30, 2020. This project was also picked up by various local and regional plan rooms and distributed to their membership. Bids were received from the following companies:
Playworld Midstates (MAJ): $106,982.00
Tyevco Inc. (MAJ): $111,747.00
R.W. Setterlin Building Company (MAJ): $145,560.00
Elford, Inc. (MAJ): $159,144.00
McDaniel’s Construction Corp., Inc. (MBE): $166,368.00
After reviewing the bids that were submitted, it was determined that Playworld Midstates was the lowest and most responsive bidder. Playworld Midstates and all proposed subcontractors have met code requirements with respect to prequalification, pursuant to relevant sections of Columbus City Code Chapter 329.
Principal Parties:
Playworld Midstates
5828 Zarley Street, Suite B, New Albany, Ohio 43054
John Hobson (614) 855-3790
Contract Compliance Number, Tax ID: 000552, 11-3732875
April 8, 2021
Benefits to the Public: Providing a shelter, park amenities, and additional recreational space benefits the community by providing additional recreational opportunities. The outdoor gathering space is particularly useful during times of social distancing due to COVID-19. Additionally, the tree and shrub plantings included in this project will enhance the existing landscaping and visual appeal of the area.
Community Input/Issues: These improvements to the Milo Grogan Recreation Center and adjacent parkland was directly requested from Milo Grogan community members through the Urban Infrastructure Recovery Funds (UIRF) Program.
Area(s) Affected: Milo Grogan (48)
Master Plan Relation: This project will support the Recreation and Parks Master Plan by helping to ensure that facilities remain safe, updated, and user friendly. It also helps meet the goal of improving at least 5 neighborhood parks per year and working directly with neighborhood groups on improvements.
Fiscal Impact: $118,982.00 is budgeted and available from within the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract.
Title
To authorize the Director of Recreation and Parks to enter into contract with Playworld Midstates for the Milo Grogan Community Recreation Shelter Project; to authorize the expenditure of $118,982.00 from the Recreation and Parks Voted Bond Fund. ($118,982.00)
Body
WHEREAS, it is necessary to authorize the Director of the Recreation and Parks to enter into contract with Playworld Midstates for the Milo Grogan Community Recreation Shelter Project; and
WHEREAS, it is necessary to authorize the expenditure of $118,982.00 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, it has become necessary in the usual daily operations of the Recreation and Parks Department to authorize the Director to enter into contract with Playworld Midstates for the Milo Grogan Community Recreation Shelter Project for the preservation of the public health, peace, property, safety, and welfare and, NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized to enter into contract with Playworld Midstates for the Milo Grogan Community Recreation Shelter Project.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. For the purpose stated in Section 1, the expenditure of $118,982.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 6. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.