Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into agreements with and provide funding to the Ohio Department of Transportation for the FRA-161-14.02 project, PID 107792.
The aforementioned project, slated to commence in spring 2021, encompasses resurfacing portions of Dublin-Granville Road (SR 161) along with various interchange ramps and lanes located within the Columbus corporation limits between 400 feet west of Ponderosa Drive and Big Walnut Creek.
Ordinance 1724-2020 authorized the Director of Public Service to grant consent and propose cooperation with ODOT for the aforesaid project and noted that the encumbrance and expenditure of requisite funding would be authorized under a separate ordinance. This ordinance authorizes a deposit to be given to ODOT for the City's estimated share of the project cost based on the final ODOT estimate of the cost of the project. ODOT will not bid the project without receipt of this deposit. The City's final cost will depend upon bids received. If bids are higher than the final ODOT estimate, the City's share of the project cost could increase, requiring an additional deposit. Another ordinance will be submitted for Council consideration and approval if an additional deposit is required.
2. FISCAL IMPACT
Funding in the amount of $58,428.00 is available and appropriated within the Streets and Highways Bond Fund, Fund 7704, to support the local share of estimated construction costs; however, the final cost to the City may vary based on the results of the competitive bidding process administered by ODOT. ODOT requires this deposit, based on their final engineer's estimate of project costs, to be made before they will bid the project.
3. EMERGENCY DESIGNATION
Emergency action is requested in order to maintain the project schedule established by ODOT and to promote highway safety.
Title
To amend the 2019 Capital Improvement Budget; to authorize the Director of Public Service to enter into agreements with the Director of the Ohio Department of Transportation relative to resurfacing Dublin-Granville Road from Ponderosa Drive to Big Walnut Creek; to authorize the expenditure of up to $58,428.00 to pay for the work; and to declare an emergency. ($58,428.00)
Body
WHEREAS, the Ohio Department of Transportation (ODOT) proposes resurfacing portions of Dublin-Granville Road (SR 161) from Ponderosa Drive to Big Walnut Creek; and
WHEREAS, the aforementioned project is located within the Columbus corporate boundaries; and
WHEREAS, Ordinance 1724-2020 authorized the Director of Public Service to grant consent and to agree to cooperate with ODOT relative to the FRA-161-14.02, PID 107792 project; and
WHEREAS, the City agrees to assume and bear one hundred percent (100%) of the entire cost of the improvement within Columbus city limits less the amount of Federal-Aid funds set aside by the Director of Transportation for the financing of this improvement from funds allocated by the Federal Highway Administration, U.S. Department of Transportation; and
WHEREAS, it is necessary to authorize the Director of Public Service to enter into agreement with and to provide funding to ODOT for that purpose; and
WHEREAS, it is necessary to authorize an amendment to the 2019 Capital Improvements Budget for the purpose of providing sufficient budget authority for the aforementioned project expenditure; and
WHEREAS, payment must be made to ODOT for the estimated share of the City's cost of this project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director of Public Service to enter into agreements with the Ohio Department of Transportation for this project in order to maintain the schedule established by ODOT and to promote highway safety, thereby preserving the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2019 Capital Improvement Budget authorized by Ordinance 1326-2019 be and is hereby amended to provide sufficient budget authority for the expenditure as follows:
Fund / Project / Project Name / Current / Change / Amended
7704 / P530282-100117 / Resurfacing - Resurfacing Coordination with Future DPU Projects (Voted 2019 SIT Supported) / $246,625.00 / ($58,428.00) / $188,197.00
7704 / P530282-100140 / Resurfacing - Urban Paving - FRA-161-14.02 (E. Dublin-Granville Rd) PID107792 (Voted 2019 SIT Supported) / $0.00 / $58,428.00 / $58,428.00
SECTION 2. That the Director of Public Service be and hereby is authorized to enter into agreements with, and to make payment to, the Ohio Department of Transportation relative to the FRA-161-14.02, PID 107792 project.
SECTION 3. That the expenditure of $58,428.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 59-12 (Division of Design and Construction), Project P530282-100140 (Resurfacing - Urban Paving - FRA-161-14.02 (E. Dublin-Granville Rd) PID107792), in Object Class 06 (Capital Outlay), per the accounting codes in the attachment to this ordinance.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.