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File #: 2356-2020    Version: 1
Type: Ordinance Status: Passed
File created: 10/12/2020 In control: Recreation & Parks Committee
On agenda: 11/9/2020 Final action: 11/12/2020
Title: To authorize the Director of Finance and Management to enter into contract with Harrell's, LLC for the purchase of Golf Course pesticides for the Recreation and Parks Department; to waive the formal competitive bidding provisions of the Columbus City Code 329; to authorize the expenditure of $190,256.00 for the purchase of golf turf pesticides from the Recreation and Parks Operating fund; and to declare an emergency. ($190,256.00)
Attachments: 1. Golf 2020 - Pesticide Purchase - ATTACHMENT, 2. Harrells Bid Waiver Form 2020

This ordinance will authorize the Director of Finance and Management to enter into contract with Harrell's LLC for the purchase of Syngenta golf course pesticides for the Recreation and Parks Department as a result of waiving the competitive bidding provisions of the Columbus City Code 329.

The waiving of Columbus City Code 329 is in the best interest of the City as the pricing structure set by Syngenta Golf Course pesticide supplier requires the same pricing to be offered by each local vendor. An Informal cost proposal has been submitted by Harrell’s in the amount of $217,601.00. Credit or rebate in the amount of $27,345.00 shall be applied. As a result of the program credit, the total amount of contract for Fall 2020 order will be $190,256.00.

Harrell’s is the current supplier for golf pesticides and has provided the product in a timely and accurate manner with no concerns or issues to the end user.

Background: With the changes to the pesticide application program in 2017, the Golf Division has been able to reduce the number of applications and product while producing noticeable results.

Bid Waiver Justification: Syngenta offers a fall purchasing program to its vendors for pesticides and offers deep discounts and rebates. In order to take advantage of Syngenta’s fall purchasing program, the order must be placed by December 7, 2020 to be eligible.

Emergency Justification: An emergency is being requested in order to meet the fall order purchasing program deadline of December 7, 2020.

Benefits to the Public: Golfers benefit by having better turf utilization of safer pesticides providing excellent course conditions, a great product for the customer.

Area(s) Affected: Airport, Mentel, Champions, Raymond, Turnberry, and Wilson Golf Courses.

Master Plan Relation: The Golf Courses continue to support the mission of the Recreation and Parks Master Plan by ensuring a strong customer base with successful on-going revenue producing opera...

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