Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into professional engineering services agreement with Dynotec, Inc. for the 2020 Division of Power Streetlight Design Project, in an amount up to $376,158.84.
Three street lighting projects will be designed under this agreement:
• Refugee Road Street Lighting project (CIP 670896-100000)
• Main Street (Circuit 157) Street Lighting Improvements Project (CIP 670898-100000)
• Small Circuit Street Lighting Replacement Project (CIP 670902-100000)
The Refugee Road project involves an area that does not currently have street lighting, so following construction, this area will see the benefits of having the street lighting.
The Main Street (Circuit 157) and Small Circuit projects will design the replacement of existing streetlight circuits that are in disrepair and require significant maintenance to ensure the lights continue to operate. When constructed, the Division of Power maintenance costs will be reduced and the neighborhoods will see less outages.
The community planning areas for this project are as follows:
Planning Area 58 (Far East) for the Refugee Road Street Lighting
Planning Area 57 (Mid-East) for the Main St. (Circuit 157) Street Lighting Improvements
Planning Area 99 (City-wide) for the Small Circuit Street Lighting Replacement
2. PROJECT TIMELINE: It is estimated that the notice to proceed will occur in early December, with a design timeline of 9-12 months.
3. EMERGENCY DESIGNATION: An emergency designation is not requested at this time.
4. CONTRACT COMPLIANCE NUMBER: 31-1319961 / MAJ/ Exp. 1/31/22/ Vendor No. 005053.
5. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT
DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
The proposed streetlights will incorporate LED technology that will generate savings in electric energy and long-term maintenance which will be a significant economic impact and reduce greenhouse gases to the environment. In addition, the proposed projects will greatly improve the aesthetics of the affected areas.
6. BID INFORMATION: The selection of the firm providing the professional engineering services has been performed in accordance with the procedures set forth in Columbus City Code, Section 329, "Awarding professional service contracts through requests for proposals." The evaluation criteria for this contract included: 1. Understanding of the Project, 2. Environmentally Preferable, 3. Past Performance, and 4. Local Workforce.
On July 31, 2020, the Department received eight proposals from: Dynotec, Inc.; EMH&T; ms consultants, Inc.; AECOM; WSP; Carpenter Marty, Sing and Associates; and Huati.
An evaluation committee reviewed the proposals and scored them based on the criteria mentioned above.
The Department of Public Utilities recommends that the 2020 Division of Power Streetlight Design Project be awarded to Dynotec, Inc.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Dynotec, Inc.
7. FISCAL IMPACT: This ordinance authorizes a transfer and expenditure up to $376,158.84 from the Electricity G.O. Fund 6303 and an amendment to the 2019 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into a professional engineering services agreement with Dynotec, Inc., for the 2020 Division of Power Streetlight Design Project; to amend the 2019 Capital Improvement Budget; and to authorize a transfer within and expenditure up to $376,158.84 from the Electricity GO (General Obligation) Bonds Fund 6303. ($376,158.84)
Body
WHEREAS, eight technical proposals for professional engineering services for the 2020 Division of Power Streetlight Design Project were received on July 31, 2020; and
WHEREAS, the Department of Public Utilities recommends that the agreement for the 2020 Division of Power Streetlight Design Project be awarded to Dynotec, Inc.; and
WHEREAS, it is necessary to authorize the transfer and expenditure of up to $376,158.84 from the Electricity GO Bonds Fund 6303; and
WHEREAS, it is necessary to authorize an amendment to the 2019 Capital Improvements Budget for purposes of providing sufficient authority for the aforementioned project expenditures; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Power, to authorize the Director of Public Utilities to enter into professional engineering services for the 2020 Division of Power Streetlight Design Project with Dynotec Inc.; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to enter into a professional engineering services agreement with Dynotec, Inc. (FID# 31-1319961), 2931 E. Dublin Granville Rd., Suite 200, Columbus, Ohio 43231; for the 2020 Division of Power Streetlight Design Project; for an expenditure up to $376,158.84 in accordance with the terms and conditions of the contracts on file in the Office of the Division of Power.
SECTION 2. That the City Auditor is hereby authorized to transfer $376,158.84 within the Electricity GO Bonds Fund 6303, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the 2019 Capital Improvement Budget is amended as follows:
FUND | CIP# | Project Name | Current Authority | Revised Authority | Net Change
6303 | 670882-100000 (2016 Voted) | Underground/Overhead Contract | $500,000 | $123,841 | -$376,159
6303 | 670896-100000 (2016 Voted) |Refugee Road Street Lighting | $0 | $119,813 | +119,813
6303 | 670898-100000 (2016 Voted) | Main St. (Circuit 157) Street Lighting Imprv | $0 | $179,839 | +$179,839
6303 | 670902-100000 (2016 Voted) | Small Circuit Street Lighting Replacement| $0 | $76,507 | +$76,507
SECTION 4. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 8. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.