Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a professional services agreement with Hill International, Inc., for the Professional Construction Management 2020 Project, in an amount up to $2,442,500.00, for the Division of Water.
This project will assist the City with managing a capital improvement program consisting of multiple capital improvement projects to ensure completion in accordance with design requirements and the City’s needs, while serving as a liaison between the construction contractor, design professional (DP), and City personnel. The PCM team shall furnish all necessary competent personnel, equipment, and materials to perform the work, which will generally consist of program support services, design phase services, and construction management services.
The community planning is 99 - Citywide as the water facilities associated with this contract serve multiple planning areas.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT:
This Professional Construction Management contract will support various projects in the Division of Water capital program. These projects will maintain and upgrade drinking water supply and treatment facilities to provide a safe and reliable water supply to the central Ohio area. All of these functions are tied to the economic vitality of the service area.
Most projects will be located within secure areas of the water supply system that are not accessible to the public and for these projects no community outreach activities are anticipated. Community outreach activities will be considered for projects that impact the public.
The consultant team has identified a commitment to the Mayor’s Green Initiative in their business practices and will be involved in applying DPU’s environmental management system (EMS) to the construction projects.
3. BID INFORMATION: The selection of the firm providing the professional engineering services has been performed in accordance with the procedures set forth in Columbus City Code, Section 329, "Awarding professional service contracts through requests for proposals." The evaluation criteria for this contract included: 1. Project Team, 2. Past Performance, 3. Understanding of the Project, 4. Environmentally Preferable, and 5. and Local Workforce.
On August 28, 2020, the Department received three (3) Request for Proposals (RFP’s) from: Hill International, Smoot Construction Company, and CTL Engineering.
An evaluation committee reviewed the proposals and scored them based on the criteria mentioned above. The Department of Public Utilities recommends the agreement be awarded to Hill International, Inc.
The Contract Compliance Number for Hill International, Inc. is 20-0953973 (expires 12/20/21, MAJ, DAX #0990). Additional information regarding all bidders, description of work, contract time frame and detailed amounts can be found on the attached Information form.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Hill International, Inc.
4. FUTURE RENEWAL(S)/TIMELINE: This agreement will provide construction management services for projects assigned between 2020 - 2023. Funding will be authorized through renewals. The PCM team will provide construction services through completion of the last construction project assigned to this agreement. The end date for this agreement will depend on the construction duration of the last construction project assigned.
5. MODIFICATION TO PCM 2018 AGREEMENT: This Ordinance also authorizes the Director of Public Utilities to modify the Professional Construction Management 2018 Project, with Hill International, Inc., to extend the contract assignment window. Contract No’s PO135567, PO135569, PO135573, PO135602, PO135603, PO135611, PO135614, PO135616, PO135617, PO135618, PO135619, PO135621, PO135624, PO135627, PO135629, PO135631, PO135632, PO135633 were authorized by Ordinance Number 1962-2018, passed July 30, 2018, executed August 30, 2018, and approved by the City Attorney September 13, 2018.
Due to the time needed to negotiate contract terms for construction of the O’Shaughnessy Hydroelectric Improvements Project (CIP 690444-100000), the assignment window for the Professional Construction Management 2018 agreement needs to be extended from December 17, 2020 to April 17, 2021 so the PCM 2018 agreement can provide services intended for the project passed under Ordinance No. 1423-2020.
6. FISCAL IMPACT: A transfer of funds within the Water G.O. Bonds Fund will be necessary as well as an amendment to the 2019 Capital Improvements Budget.
There is no fiscal impact for the contract extension needed for the Professional Construction Management 2018 Project modification described in Item No. 5.
Title
To authorize the Director of Public Utilities to enter into an agreement with Hill International, Inc. for professional services for the Professional Construction Management 2020 Project; for the Division of Water; to authorize a transfer and expenditure up to $2,442,500.00 within the Water General Obligations Bond Fund; to authorize a modification to the Professional Construction Management 2018 Project with Hill International, Inc.; and to amend the 2019 Capital Improvements Budget. ($2,442,500.00)
Body
WHEREAS, three (3) technical proposals for the Professional Construction Management 2020 Project were received on August 28, 2020; and
WHEREAS, the Department of Public Utilities recommends that the agreement be awarded to Hill International, Inc.; and
WHEREAS, it is necessary to authorize the transfer of $2,442,500.00 and expenditure of $2,442,500.00 within the Water G.O. Bonds Fund, for the Division of Water; and
WHEREAS, it is necessary to authorize an amendment to the 2019 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditures; and
WHEREAS, it is necessary to authoritze the Department of Public Utilities to modify the Professional Construction Management 2018 Project, with Hill International, Inc., to extend the contract assignment window; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a professional services agreement with Hill International, Inc. for the Professional Construction Management 2020 Project and to extend the contract assignment window for the Professional Construction Management 2018 Project; for the preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to enter into a professional services agreement for the Professional Construction Management 2020 Project with Hill International, Inc. (FID #20-0953973), 2 Easton Oval, Suite 110, Columbus, Ohio 43219; for an expenditure up to $2,442,500.00; in accordance with the terms and conditions of the agreement on file in the Office of the Division of Water.
SECTION 2. That the transfer of $2,442,500.00 or so much thereof as may be needed, is hereby authorized between projects within Fund 6006 - Water G.O. Bonds Fund, per the account codes in the attachment to this ordinance.
SECTION 3. That the 2019 Capital Improvements Budget is hereby amended, in Fund 6006 - Water G.O. Bonds Fund, per the account codes in the attachment to this ordinance.
SECTION 4. That an expenditure of $2,442,500.00 or so much thereof as may be needed, is hereby authorized in Fund 6006 - Water G.O. Bonds Fund, in Object Class 06, Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 5. That the Director of Public Utilities be and hereby is authorized to modify the professional services agreement for the Professional Construction Management 2018 Project with Hill International, Inc. (FID #20-0953973), 2 Easton Oval, Suite 110, Columbus, Ohio 43219; to extend the contract assignment window, for the Division of Water.
SECTION 6. That this Modification is in compliance with Chapter 329 of Columbus City Codes.
SECTION 7. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 9. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 10. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 11. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.