Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to modify and increase an existing contract with Complete General Construction Company for the Arterial Street Rehabilitation - Polaris Parkway PID 95549 project in an amount up to $200,000.00.
Ordinance 0071-2019 authorized the Director of Public Service to enter into a contract with Complete General Construction Company for the construction of the Arterial Street Rehabilitation - Polaris Parkway PID 95549 project and to provide for construction administration and inspection services. The contract work includes the widening of Polaris Parkway, the addition of turn lanes at Olde Worthington Road and Orion Place, and the construction of a two-lane roundabout. Other improvements include traffic signal replacement, sidewalk, shared-use paths, a retaining wall, and street lighting.
The amount for this modification is $200,000.00. The contract was bid with a 10% contingency amount. Due to the large dollar amount of the contract, a 10% contingency was thought to be more than would be needed so the contingency amount in the ordinance and the contract was reduced to 8%. Extra costs related to utility relocations and correcting unanticipated problems during construction have used up the contingency funds. Adding these funds will put the contingency close to the usual 10% used by the Department of Public Service for construction projects. This additional funding is needed to finish landscaping, the installation of raised pavement markers, monument installation, and other such work as may be necessary to complete the contract.
The original contract amount, no inspection: $11,821,635.94 (PO156238, Ord. 0071-2019)
The total of Modification No. 1, no inspection: $200,000.00 (This Ordinance)
The contract amount including all modifications: $12,021,635.94
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Complete General Construction Company.
2. CONTRACT COMPLIANCE
The contract compliance number for Complete General Construction Company is CC006056 and expires 7/8/2021.
3. Pre-Qualification Status
Complete General Construction Company and all proposed trades subcontractors have met Code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACT
The $200,000.00 to be expended for this project is available as follows:
1.) A reimbursable budgeted expense of $160,000.00 for this project within the Federal Transportation Grant Fund, Fund 7765, Grant G591606 (Polaris Parkway PID95549) provided by the Mid-Ohio Regional Planning Commission (MORPC). These funds need to be appropriated.
2.) A reimbursable budgeted expense of $32,000.00 for this project within the Transportation Grants Fund, Fund 7763, Grant G591708 (Polaris Parkway DCU02) provided by the Ohio Public Works Commission. These funds need to be appropriated.
3.) A local share amount of $8,000.00 from the Streets and Highway Bonds Fund, Fund 7704, Project P530103-100051 (Arterial Street Rehabilitation - Polaris Parkway). The funds are appropriated.
5. EMERGENCY DESIGNATION
Emergency action is requested to prevent a delay in the completion of the construction of the Arterial Street Rehabilitation - Polaris Parkway project, increasing the safety of the travelling public.
Title
To appropriate funds within the Federal Transportation Grant Fund and the Transportation Grant Fund; to authorize the Director of Public Service to enter into a contract modification with Complete General Construction Company for the Arterial Street Rehabilitation - Polaris Parkway project; to authorize the expenditure of up to $200,000.00 from the Streets and Highways Bond Fund, the Federal Transportation Grant Fund, and the Transportation Grants Fund for the project; and to declare an emergency. ($200,000.00)
Body
WHEREAS, contract PO156238 with Complete General Construction Company for the Arterial Street Rehabilitation - Polaris Parkway PID 95549 project in the amount of $11,821,635.94 was authorized by Ordinance 0071-2019; and
WHEREAS, it has become necessary to modify the contract in an amount up to $200,000 for the purpose of completing construction work for the Arterial Street Rehabilitation - Polaris Parkway PID 95549 project; and
WHEREAS, funds will need to be appropriated within the Federal Transportation Grant Fund, Fund 7765, and within the Transportation Grants Fund, Fund 7763; and
WHEREAS, it is necessary to expend funds from the Federal Transportation Grant Fund, Fund 7765, the Transportation Grants Fund, Fund 7763, and the Streets and Highways Bond Fund, Fund 7704, to provide for contract payment for the project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to enter into a contract modification with Complete General Construction Company to prevent a delay in the completion of the construction of the Arterial Street Rehabilitation - Polaris Parkway project, increasing the safety of the traveling public, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2020, the sum of $160,000.00 is appropriated in Fund 7765 (Federal Transportation Grant Fund), Dept-Div 5912 (Design and Construction), Project G591606 (Polaris Parkway PID95549), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 2. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2019, the sum of $32,000.00 is appropriated in Fund 7763 (Transportation Grants Fund), Dept-Div 5912 (Design and Construction), Project G591708 (Polaris Parkway DCU02), in Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Service be and hereby is authorized to enter into a contract modification with Complete General Construction Company, 1221 East Fifth Avenue, Columbus, Ohio, 43219, for the Arterial Street Rehabilitation - Polaris Parkway PID 95549 project in the amount of $200,000.00, or so much thereof as may be needed, in accordance with the plans and specifications on file in the Department of Public Service, which are hereby approved.
SECTION 4. That the expenditure of $160,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7765 (Federal Transportation Grant Fund), Dept-Div 5912 (Design and Construction), Project G591606 (Polaris Parkway PID95549), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. That the expenditure of $32,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7763 (Transportation Grants Fund), Dept-Div 5912 (Design and Construction), Grant G591708 (Polaris Parkway DCU02), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 6. That the expenditure of $8,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P530103-100051 (Arterial Street Rehabilitation - Polaris Parkway), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 7. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 10. At the end of the grant period, any repayment of unencumbered balances required by the grantor is hereby authorized and any unused City match monies may be transferred back to the City fund from which they originated in accordance with all applicable grant agreements.
SECTION 11. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.