Explanation
BACKGROUND: This legislation authorizes the Director of Public Utilities to renew and extend a professional consulting service agreement to develop and assist in the Sustainable Columbus Climate Action Plan with Arup USA, Inc. for the Department of Public Utilities, Department of Finance and Management, Department of Public Service, Department of Public Safety, Department of Development, Department of Public Health, Department of Building and Zoning, Department of Technology, Recreation and Parks Department, and other City Departments as needed.
The City of Columbus is committed to taking steps to mitigate and adapt to our community’s changing climate. The changing climate poses risks to resident health and is expected to have a negative impact on the local economy, if steps are not taken to mitigate these harmful effects.
From 1951-2012, the annual average temperatures in Columbus warmed by 2.3 degrees fahrenheit, faster than national and global rates. As our climate continues to change, Columbus can expect temperatures to further rise and precipitation to increase. To combat these changes, the City is working to reduce municipal greenhouse gas (GHG) emissions.
In June 2017, Mayor Ginther recommitted the City to the Global Covenant of Mayors and as part of that commitment, the City will adopt a Climate Adaptation Plan that is focused on mitigation strategies to reduce GHG emissions from municipal and community sources.
Arup USA, Inc. will assist the Department of Public Utilities, Department of Finance and Management, Department of Public Service, Department of Public Safety, Department of Development, Department of Public Health, Department of Building and Zoning, Department of Technology, Recreation and Parks Department, and other City Departments in the development of a Climate Action Plan that is technically feasible and economically reasonable to mitigate GHG emissions.
This legislation also authorizes the transfer of $17,944.41 between Object Classes within the General Fund from Division 4501 - Financial Management - City Wide account to Division 4550 - Office of the Finance Director and the appropriation of $17,944.41 in the General Fund to provide the funds necessary for the Department of Finance and Management’s portion of the expenditures.
SUPPLIER: Arup USA, Inc. (06-1539147, DAX#012606) expires 03/19/2022 (MAJ)
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
1. Amount of additional funds: Total amount of additional funds needed for this contract renewal No. 1 is $48,000.00. Total contract amount including this renewal is $228,000.00.
2. Reason additional funds were not foreseen: The need for additional funds was known and provided for at the time of the initial contract.
3. Reason other procurement processes were not used: Work under this renewal is a continuation of services included in the scope of the original bid contract. No lower pricing/more attractive terms and conditions are anticipated at this time.
4. How was cost determined: The cost, terms, and conditions are in accordance with the original agreement.
FISCAL IMPACT: Funding has been identified within the Department of Finance and Management for this contract renewal in the amount of $48,000.00. There is a need to transfer $17,944.41 within the General Fund, and to appropriate $30,055.59 from the Cap South Debt Service Fund. Funding is not being added from the Department of Public Utilities or the Department of Public Service as part of this renewal.
$60,000.00 has been spent year-to-date in 2020 by the Department of Public Utilities.
$60,000.00 has been spent year-to-date in 2020 by the Department of Finance and Management.
$42,766.22 has been spent year-to-date in 2020 by the Department of Public Service.
$0.00 was spent in 2019
Title
To authorize the City Auditor to transfer $17,944.41 within the General Fund; to appropriate $30,055.59 in the Cap South Debt Service Fund; to authorize the Director of Public Utilities to renew and extend a professional service agreement with Arup USA, Inc. for development of the Sustainable Columbus Climate Action Plan; and to authorize the expenditure of $30,055.59 from the Cap South Debt Service Fund and $17,944.41 from the General Fund. ($48,000.00)
Body
WHEREAS, the Department of Public Utilities, Department of Finance and Management, Department of Public Service, Department of Public Safety, Department of Development, Department of Public Health, Department of Building and Zoning, Department of Technology, and Recreation and Parks Department (the Departments) have a need for professional services related to the Sustainable Columbus Climate Action Plan; and
WHEREAS, nine proposals were submitted in response to RFQ010667, Sustainable Columbus Climate Action Plan; and
WHEREAS, based on the evaluation of the proposals, the Department of Public Utilities accepted the proposal submitted by Arup USA, Inc.; and
WHEREAS, services are to be provided over a period of two years, with funds being reviewed and approved each year by City Council and the Auditor's certification of funds; and
WHEREAS, the Department of Public Utilities now wishes to renew and extend the agreement through June 30, 2021 and add funding for the second year of the contract; and
WHEREAS, the Department of Finance and Management has a need to transfer $17,944.41 between Object Classes within the General Fund from Division 4501 - Financial Management - City Wide Account to Division 4550 - Office of the Finance Director to provide the funds necessary for this contract renewal; and
WHEREAS, an appropriation in the Cap South Debt Service Fund is necessary; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director to renew the agreement with Arup USA, Inc. for professional services related to the Sustainable Columbus Climate Action Plan, for the preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and is hereby authorized to renew and extend contract No. PO180635 with Arup USA, Inc., for professional consulting services related to the Sustainable Columbus Climate Action Plan, in accordance with the terms and conditions as shown in the agreement on file in the office of the Director of Public Utilities. Total amount of renewal No. 1 is ADD $48,000.00. Total contract amount including this renewal is $228,000.00. The contract is hereby extended through June 30, 2021.
SECTION 2. That the transfer of $17,944.41 or so much thereof as may be needed, is hereby authorized within Fund 1000 General Fund per the accounting codes in the attachment to this ordinance.
SECTION 3. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ended December 31, 2020, the sum of $30,055.59 is appropriated in the Cap South Debt Service Fund, object class 03 (Services) per the account codes in the attachment to this ordinance.
SECTION 4. That the expenditure of $48,000.00 or so much thereof as may be needed, is hereby authorized per the accounting codes in the attachment to this ordinance.
SECTION 5. That the said firm shall conduct the work to the satisfaction of the Director of Public Utilities.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That this renewal is in accordance with the relevant provisions of Chapter 329 of City Code relating to contract modifications and renewals.
SECTION 8. That this Ordinance shall take effect and be in effect and be in force from and after the earliest period allowed by law.