Explanation
This ordinance authorizes the modification and extension of existing purchase orders PO173607 and PO200555, and any existing balances thereon ($17,855.00 and $49,434.10 as of October 19, 2020, respectively). These purchase orders are with CDW Government, LLC for expert Cisco Engineering services for various city technology projects and for projects associated with Columbus City Schools.
The original contract was established via purchase order PO149133 with a term of 12-12-18 to 12-11-19, and had two one-year renewal options. The initial contract structure was such that funds were divided among various positions and service offerings, thereby limiting the department's flexibility. To address this, ordinance 0250-2019 was passed by City Council on January 28, 2019 authorizing a change order to better align the funds/hours with the needs of the department. No additional moneys or hours were associated with passage with this ordinance, nor was the term of the contract extended.
Following passage of ordinance 0250-2019, ordinances 1084-2019 and 3119-2019 added funds to the contract and renewed to extend it as well as previously established purchase orders, through December 11, 2020, respectively.
With passage of this ordinance, previously established purchase orders PO173607 and PO200555 will be modified and extended again, for a period of one year from their current expiration date of December 11, 2020. Thus, existing balances available on purchase orders PO173607 and PO200555 (($17,855.00 and $49,434.10 as of October 19, 2020, respectively) will be available for use until December 11, 2021.
No additional funds are associated with passage of this ordinance.
CONTRACT COMPLIANCE NO.
Vendor Name: CDW Government, LLC
FID #: 36-4230110, Expires: 2-12-2022
DAX Vendor Acct. #: 007352
EMERGENCY
Emergency action is requested to ensure that the abovementioned purchase orders are extended prior to their expiration dates.
FISCAL IMPACT
This ordinance authorizes extending two existing purchase orders that were established with the passage of previous ordinances. Passage of this ordinance will provide extended access to balances on existing purchase orders only. No new funds are associated with this ordinance.
Title
To authorize the modification, extension and use of any remaining funds/unspent balances on existing and current purchase orders PO173607 and PO200555 with CDW Government, LLC, and to declare an emergency.
Body
WHEREAS, the Department of Technology established a contract with CDW Government, LLC for expert Cisco Engineering services through the establishment of PO149133; and
WHEREAS, subsequent to the establishment of PO149133, ordinances were passed that incorporated a change order into the contract, added funds to the project and renewed to extend the original contract and previously established purchase orders for a period of one year; and
WHEREAS, with passage of this ordinance, purchase orders PO173607 and PO200555, and any existing balances thereon, will be modified and extended and thus be available through December 11, 2021; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to modify and extend existing purchase orders PO173607 and PO200555 with CDW Government, LLC, and any existing balances thereon, through December 11, 2021, for the immediate preservation of the public health, peace, property and safety.
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That existing purchase orders PO173607 and PO200555 with CDW Government, LLC, and any existing balances thereon, are hereby modified and extended for a period of one year, through December 11, 2021.
SECTION 2. That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.