Explanation
Background: This ordinance authorizes the Finance and Management Director to establish a purchase order with McKee Door for the replacement of an overhead door at the Division of Police Heliport, which is under the purview of the Facilities Management Division. The existing overhead door has reached the end of its useful life and is need of replacement. The existing overhead door will be replaced with a new door and motor system that improves the overall operation and reliability of the door system. This purchase order will be issued from a Universal Term Contract (UTC) previously established by the City of Columbus Purchasing Office.
McKee Door Sales vendor no. 31-0938547
PA004729 - Overhead Door Maintenance - expires July 31, 2022.
Fiscal Impact: This legislation authorizes an expenditure of $77,000.00 from the Public Safety Capital Fund with McKee Door for the replacement of an overhead door system at the Division of Police Heliport.
Emergency action is requested to ensure that the existing overhead door can be replaced quickly to ensure that operations can continue without interruption.
Title
To amend the 2019 Capital Improvement Budget; to authorize the transfer of funds between projects within the Public Safety Capital Fund; to authorize the Finance and Management Director to establish a purchase order from an existing Universal Term Contract with McKee Door for the replacement of an overhead door system at the Division of Police Heliport; to authorize the expenditure of $77,000.00 from the Public Safety Capital Fund; and to declare an emergency. ($77,000.00)
Body
WHEREAS, it is necessary to amend the 2019 Capital Improvement Budget and authorize the transfer of funds between projects within the Public Safety Capital Fund; and
WHEREAS, the Purchasing Office has awarded a Universal Term Contract Purchase Agreement (PA004729, expires July 31, 2022) for overhead door maintenance, repairs, and replacement; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management in that it is necessary to authorize the Director of Finance and Management, on behalf of the Facilities Management Division, to establish a purchase order for the replacement of an overhead door at the Division of Police Heliport from an existing Universal Term Contract to ensure that overhead door operation can continue uninterrupted; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2019 Capital Improvement Budget be amended in Fund 7733 as follows:
Project Name: Police Facility CSB Building Lighting | Project ID Number: 330043-100001 | Current Authority: $125,614 | Revised Authority: $48,614 | Difference: ($77,000)
Project Name: Police Facility Renovation | Project ID Number: 330021-10000 | Current Authority: $310,000 | Revised Authority: $387,000 | Difference: $77,000
SECTION 2. That the Finance and Management Director, on behalf of the Facilities Management Division, is hereby authorized to establish purchase orders from an established Universal Term Contract for overhead door maintenance services for the replacement of an overhead door at the Division of Police Heliport, as follows:
McKee Door Sales
Federal Tax ID No. 31-0938547
Contract Compliance No. CC004488
Expiration date: June 10, 2022
$77,000.00
SECTION 3. That the transfer of $77,000.00, or so much that may be needed is hereby authorized within Fund 7701, Public Safety Capital Fund in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the expenditure of $77,000.00, or so much thereof that may be necessary in regards to the action authorized in SECTION 2, is hereby authorized in the Public Safety Capital Fund 7701 in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance
SECTION 5. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.