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File #: 2426-2020    Version: 1
Type: Ordinance Status: Passed
File created: 10/21/2020 In control: Public Service & Transportation Committee
On agenda: 11/9/2020 Final action: 11/12/2020
Title: To authorize the Finance and Management Director to enter into two (2) contracts for the option to purchase Single and Tandem Axle Compressed Natural Gas (CNG), Diesel and Non-CDL Dump Trucks with and without Snow Removal Equipment with Esec Corporation and Fyda Freightliner Columbus, Inc.; to authorize the expenditure of $2.00 to establish the contracts from the General Fund; and to declare an emergency. ($2.00)
Explanation

BACKGROUND: This legislation authorizes the Finance and Management Director to establish two (2) Universal Term Contracts (UTC) for the option to purchase Single and Tandem Axle Compressed Natural Gas (CNG), Diesel and Non-CDL Dump Trucks with and without Snow Removal Equipment for the Department of Public Service and all city agencies. The term of the proposed option contracts would be three (3) years, expiring December 31, 2023. These contracts will expedite the delivery of dump trucks, by establishing a Universal Term Contracts for use by City agencies. In the past, dump trucks, including those with snow removal equipment, were bid in each instance. These led to long delays in some instances, imperiling the City’s snow removal operations.

A formal best value proposal (BVP) was solicited for the purchase a combination of vehicle engine types in conjunction with or without snow removal equipment:
· Single and Tandem Axle CNG Dump Trucks with or without Snow Removal Equipment
· Single and Tandem Axle Diesel Dump Trucks with or without Snow Removal Equipment
· Single Axle Non-CDL Dump Trucks with or without Snow Removal Equipment


Proposals were evaluated by a three (3) member committee, based upon various criteria including completeness of response, total cost of ownership and past performance resulting in an award recommendation to Fyda Freightliner Columbus, Inc. CNG and Diesel Dump Trucks; and Esec Corporation for Diesel and Non-CDL Dump Trucks.

BID INFORMATION: Request for Quote RFQ015454 was advertised and proposals were opened on May 21, 2020. Three (3) responses were received.

An evaluation committee consisting of one representative from the Department of Public Service, two (2) from the Department of Public Utilities and one (1) from Division of Fleet Management that provide technical expertise. Each member of the committee scored and ranked written proposals submitted by the offerors. All three offerors were invited...

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