Explanation
BACKGROUND: This ordinance authorizes the Director of Finance and Management to modify a contract with 2K General for small scale renovations and remediation at the Central Safety Building, located at 120 Marconi Boulevard. The scope of work will include, but is not solely limited to, the replacement of certain sections of ceiling tile, ceiling grid, lighting fixtures, and flooring. These renovations and remediation will be conducted in the cafeteria as well as certain sections of the 2nd, 3rd, and 6th floors. The estimated cost of these renovations and abatement is $115,000.00.
In addition, this ordinance also seeks authority to modify the 2K General contract to provide funding for the repair and potential replacement of a damaged storm drain at the Georgesville Refuse Station, located at 1550 Georgesville Road. The estimated cost of this storm drain repair/replacement is $20,000.00.
Finally, due to the complexity of the aforementioned projects as well as the potential for other unforeseen general contracting needs, this ordinance also seeks authority to modify the 2K General contract to provide funding for future expected but unplanned general contracting needs for the balance of the 2020 budget year.
2K General is the current general contractor under contract with the Department of Finance and Management. They have the necessary expertise to conduct these projects.
Ordinance 1583-2019 authorized the original contract with 2K General. This contract was authorized for renewal in 2020 via Ordinance 1723-2020. This contract was modified via Ordinance 2084-2020 in order to provide General Permanent Improvement Funds for renovations at the Front Street Fitness Center. This ordinance seeks authority to modify this contract in order to add General Fund proceeds to the contract in order to provide sufficient funding for the aforementioned projects.
Description Ordinance Amount
Contract Renewal Ord. 1723-2020 $450,000.00
Modification Ord. 2084-2020 $40,000.00
Modification Ord. 2442-2020 $200,000.00
2K General Company Contract Compliance No. 31-1653018, CC#: CC005739, expiration date July 13, 2022.
Emergency Designation: Emergency action is requested so that these renovations can begin without delay. Renovations at the Central Safety Building are needed in order to keep the safe and functional for City employees and visitors. The repair/replacement of the storm drain at the Georgesville Refuse Station is needed to ensure proper water flow and drainage from the facility.
FISCAL IMPACT: This ordinance authorizes the transfer, and expenditure of up to $200,000.00 within the General Fund to provide sufficient funding for these projects.
Title
To authorize the Finance and Management Director to modify a contract with 2K General; to authorize the transfer of $200,000.00 between Divisions within the General Fund; to authorize the expenditure of $200,000.00 from the General Fund; and to declare an emergency. ($200,000.00)
Body
WHEREAS, it is necessary to authorize the transfer, and expenditure of funds from and within the General Fund; and
WHEREAS, there is a need to conduct small scale renovations and abatement at the Central Safety Building; and
WHEREAS, there is a need to repair/replace a damaged storm drain at the Georgesville Refuse Station; and
WHEREAS, 2K General is the current general contractor under contract with the Department of Finance and Management and they have the necessary expertise to manage these projects.; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Finance and Management Director to modify a contract with 2K General Company to ensure that these projects can commence quickly, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify a contract, on behalf of the Facilities Management Division, with 2K General for general contracting projects.
SECTION 2. That the transfer of $200,000.00, or so much thereof as may be needed, is hereby authorized within Fund 1000 General Fund, from Dept-Div 4501 Financial Management, Object Class 10 - Transfer Out, to Dept-Div 4507 Finance-Director's Office, Object Class 03 - Contractual Services per the account codes in the attachment to this ordinance.
See Attached File: Ord 2442-2020 Legislation Template.xls
SECTION 3. That the expenditure of up to $200,000.00, or so much thereof as may be needed pursuant to the action authorized in SECTION 1, is hereby authorized in the General Fund 1000, in Object Class 03 - Contractual Services, per the accounting codes in the attachment to this ordinance.
See Attached File: Ord 2442-2020 Legislation Template.xls
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.