Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into a professional services contract with TranSystems Corporation of Ohio in the amount of up to $500,000.00 for the Intersection - Safety Study General Engineering 2020 project.
The intent of this contract is to provide the City of Columbus with continuing, contractual access to additional resources that are necessary to perform various professional traffic engineering services as well as provide technical expertise to produce studies for the Department of Public Service to aid the City in determining solutions for safety issues throughout the City.
The Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Intersection - Safety Study General Engineering 2020 contract. The project was formally advertised on the Vendor Services and Bonfire web sites from September 14, 2020, to October 13, 2020. The
City received eight responses. All proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on October 20, 2020. The responding firms were:
Company Name City/State Majority/MBE/MBR/F1/AS1/PHC
AECOM Technical Services, Inc. Columbus, OH Majority
TranSystems Corporation of Ohio Columbus, OH Majority
TEC Engineering, Inc. Columbus, OH F1
Crawford, Murphy & Tilly Columbus, OH Majority
Burgess & Niple Columbus, OH Majority
Woolpert, Inc. Columbus, OH Majority
EMH&T Columbus, OH Majority
Dynotec, Inc. Columbus, OH MBE
TranSystems Corporation of Ohio received the highest score by the evaluation committee and will be awarded the Intersection - Safety Study General Engineering 2020 contract.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against TranSystems Corporation of Ohio.
2. CONTRACT COMPLIANCE
TranSystems Corporation of Ohio’s contract compliance number is CC007988 and expires 07/02/2021.
3. FISCAL IMPACT
Funding for this contract is available and appropriated within Fund 7704, the Streets and Highways Bond Fund. An amendment to the 2019 Capital Improvement Budget is required to establish sufficient budget authority for the project. It is also necessary to transfer cash and appropriation between projects within Fund 7704.
4. EMERGENCY DESIGNATION
Emergency action is requested to expedite this contract so safety improvements can be implemented as soon as possible to ensure the safety of the travelling public.
Title
To amend the 2019 Capital Improvement Budget; to authorize the transfer of cash and appropriation within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into a professional services contract with TranSystems Corporation of Ohio for the Intersection - Safety Study General Engineering 2020 project; to authorize the expenditure of up to $500,000.00 from the Streets and Highways Bond Fund to pay for this contract; and to declare an emergency. ($500,000.00)
Body
WHEREAS, there is a need to enter into a professional services contract to provide the Department of Public Service with continuing, contractual access to additional resources that are necessary to perform various professional traffic engineering services as well as provide technical expertise to produce studies for the Department of Public Service to aid the City in determining solutions for safety issues throughout the City; and
WHEREAS, the Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Intersection - Safety Study General Engineering 2020 project; and
WHEREAS, TranSystems Corporation of Ohio submitted the best overall proposal for this project; and
WHEREAS, it is necessary to enter into a contract with TranSystems Corporation of Ohio for the provision of professional engineering consulting services described above in the amount of up to $500,000.00; and
WHEREAS, an amendment to the 2019 Capital Improvement Budget is needed for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, a transfer of cash and appropriation within Fund 7704, the Streets and Highways Bond Fund, is needed to establish sufficient cash to pay for the project; and
WHEREAS, it is necessary to pay for work performed as part of the contract; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director of Public Service to enter into contract with TranSystems Corporation of Ohio to expedite this contract so safety improvements can be implemented as soon as possible to ensure the safety of the travelling public, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2019 Capital Improvements Budget authorized by ordinance 1326-2019 be amended as follows to establish sufficient budget authority for this project:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
7704 / P530802-100000 / Hilltop Streetscape Improvements (Voted Carryover) / $0.00 / $544,256.00 / $544,256.00 (from cancellation, to match cash)
7704 / P530802-100000 / Hilltop Streetscape Improvements (Voted Carryover) / $544,256.00 / ($500,000.00) / $44,256.00
7704 / P538015-100000 / Intersection Improvements - Safety Study General Engineering 2020 (Voted Carryover) / $0.00 / $500,000.00 / $500,000.00
SECTION 2. That the transfer of $500,000.00, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Design and Construction), Project P530802-100000 (Hilltop Streetscape Improvements), Object Class 06 (Capital Outlay) to Dept-Div 5913 (Traffic Management), Project P538015-100000 (Intersection Improvements - Safety Study General Engineering 2020), Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Service be, and hereby is, authorized to enter into a professional services contract with TranSystems Corporation of Ohio at 400 W. Nationwide Boulevard, Suite 225, Columbus, Ohio, 43215, for the Intersection - Safety Study General Engineering 2020 project in an amount up to $500,000.00.
SECTION 4. That the expenditure of $500,000.00 or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5913 (Traffic Management), Project P538015-100000 (Intersection Improvements - Safety Study General Engineering 2020), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.