Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to renew a contract on behalf of the Fleet Management Division with S&S Management Group LLC (DBA: Guard One) for security guard services at the Fleet Management facility located at 4211 Groves Road. The original contract was authorized by Ordinance No. 2712-2019, and provides for three (3) one-year renewal options. This ordinance seeks authority for the first (1st) of three (3) annual renewal provisions provided for within the original contract.
Emergency Designation: The Finance and Management Department respectfully requests this legislation be considered an emergency in order to allow for continuity of security services at the Fleet Management facility.
Fiscal Impact: This ordinance authorizes an expenditure of $96,996.00 from the Fleet Management Operating Fund with S&S Management Group LLC (DBA: Guard One) for security services at the Fleet Management Facility located at 4211 Groves Road. In 2019, the Fleet Management Division expended $96,996.00 for these security services and in 2018, $83,780.00 was expended.
S&S Management Group LLC (DBA: Guard One), vendor# 026826; expiration 09/20/2022 (CC#: 46-0841682, MAJ)
Title
To authorize the Finance and Management Director, on behalf of the Fleet Management Division, to renew a contract per the original contract specifications, with S&S Management Group LLC (DBA: Guard One) for security services at the Fleet Maintenance Facility; to authorize the expenditure of $96,996.00 from the Fleet Management Operating Fund; and to declare an emergency. ($96,996.00)
Body
WHEREAS, it is necessary to contract for annual security services at the Fleet Management facility located at 4211 Groves Road; and
WHEREAS, Ordinance No. 2712-2019, passed by City Council on November 18, 2019, authorized the original Fleet Management security guard services contract, which provided for up to three (3) annual contract renewals; and
WHEREAS, this ordinance seeks authority for the first (1st) of three (3) annual renewal provisions provided for within the original contract; and
WHEREAS, an emergency exists in the usual daily operations of the Department of Finance and Management in that it is immediately necessary to authorize the Director of Finance and Management to renew the annual security guard services contract at the Fleet Management facility located at 4211 Groves Road to allow for continuity of service; thereby preserving the public health, peace, property, safety and welfare; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to renew a contract on behalf of the Fleet Management Division with S&S Management Group LLC (DBA: Guard One) for security services at the Fleet Maintenance building located at 4211 Groves Road.
SECTION 2. That the expenditure of $96,996.00 or so much thereof as may be necessary in regard to the action authorized in Section 1 is hereby authorized in Fund 5200 Fleet Management Operating Fund in object class 03 per the accounting codes in the attachment to this ordinance.
See Attached File: Ord 2444-2020 Legislation Template.xls
SECTION 3. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.