Explanation
1. BACKGROUND
This ordinance authorizes the Director of the Department of Public Service to reimburse the Columbus Metropolitan Housing Authority (CMHA) for outstanding design and engineering costs incurred relative to the redevelopment of Poindexter Village.
In June of 2014 the U.S. Department of Housing and Urban Development awarded a $30 million Choice Neighborhood Implementation Grant to CMHA to subsidize the redevelopment of Poindexter Village, which was dedicated in 1940 by President Franklin D. Roosevelt as the first public housing complex in the nation. The ensuing $250 million, multi-phase redevelopment effort culminated in the construction of a new 25-acre, mixed-income community with more than 350 residential units known as Legacy Pointe at Poindexter.
The Poindexter Village area runs to Mt. Vernon Avenue to the north, Ohio Avenue to the west, Long Street to the south, and Hughes Street to the east. The City of Columbus, acting through the Department of Development, agreed to reimburse CMHA up to $1,160,000.00 for the design of public infrastructure improvements necessary to the successful completion of the redevelopment effort, and ordinances 2871-2014 and 1280-2015 authorized the execution of reimbursement agreements between the Department of Public Service and CMHA relative to the first two phases of the Poindexter Village redevelopment project.
The Department of Public Service subsequently established purchase orders EL017210 and EL017543 to support those expenditures, the unspent balances of which were later cancelled before CMHA sought payment for a significant portion of the eligible design and engineering costs it incurred relative to the completion of the first two phases of the Poindexter Village redevelopment project. This ordinance will authorize the encumbrance and expenditure of the requisite funds to facilitate the issuance of final payment to CMHA relative to this matter.
2. FISCAL IMPACT
Funding in the amount of $814,909.22 is available and appropriated within the Streets and Highways Bond Fund, Fund 7704, to support this expenditure. An amendment to the 2019 Capital Improvements Budget is necessary to match cash and to establish sufficient budget authority for the proper projects. It is also necessary to transfer cash and appropriation between projects within Fund 7704 to align cash and appropriation with the proper projects.
3. CONTRACT COMPLIANCE
The contract compliance number for CMHA is CC006216 and expired 7/12/20. CMHA will need to update and renew their contract compliance before payment can be made.
4. EMERGENCY DESIGNATION
Emergency action is requested to enable the Department of Public Service to satisfy the obligation owed to CMHA as soon as reasonably practicable.
Title
To amend the 2019 Capital Improvements Budget; to authorize the City Auditor to transfer cash and appropriation within the Streets and Highways Bond Fund; to authorize the Director of Public Service to reimburse the Columbus Metropolitan Housing Authority for design and engineering costs incurred relative to the redevelopment of Poindexter Village; to authorize the expenditure of up to $814,409.22 from the Streets and Highways Bond Fund for those reimbursements; and to declare an emergency. ($814,409.22)
Body
WHEREAS, the Columbus Metropolitan Housing Authority (CMHA) administered the multi-phase redevelopment of the Poindexter Village public housing complex, a $250 million effort culminating in the construction of a new mixed-income community covering 25 acres with more than 350 residential units known as Legacy Pointe at Poindexter; and
WHEREAS, the City agreed to reimburse CMHA up to $1,160,000.00 for the design of public infrastructure improvements necessary to the successful completion of the aforementioned effort; and
WHEREAS, Ordinance 2871-2014 authorized the Director of Public Service to execute a Design Guaranteed Maximum Reimbursement Agreement in the amount of up to $175,000.00 with CMHA relative to the first phase of the Poindexter Village redevelopment project; and
WHEREAS, Ordinance 1280-2015 authorized the Director of Public Service to execute a Design Guaranteed Maximum Reimbursement Agreement in the amount of up to $985,000.00 with CMHA relative to the second phase of the Poindexter Village redevelopment project; and
WHEREAS, purchase orders EL017210 and EL017543 subsequently were established to support those expenditures; and
WHEREAS, the unspent balances of those purchase orders were cancelled prior to CMHA seeking reimbursement for a significant portion of the eligible design and engineering costs it incurred relative to the completion of the first two phases of the Poindexter Village redevelopment project; and
WHEREAS, new purchases orders need to be established to reimburse CMHA for outstanding design and engineering costs totaling $814,409.22 incurred during the redevelopment of Poindexter Village; and
WHEREAS, it is necessary to authorize an amendment to the 2019 Capital Improvements Budget to provide sufficient budget authority for said expenditures; and
WHEREAS, cash and appropriation need to be transferred between projects within the Streets and Highways Bond Fund to align cash with proper projects; and
WHEREAS, funds must be expended to reimburse CMHA for approved reimbursement requests; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize the Director to reimburse CMHA in order to satisfy the obligation owed to CMHA as soon as reasonably practicable; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2019 Capital Improvements Budget, authorized by Ordinance 1326-2019, be and is hereby amended to provide sufficient budget authority for the appropriate project authorized within this ordinance as follows:
Fund / Project / Project Name / Current / Change / Amended
7704 / P440010-100000 / Economic Development Agreements (Voted Carryover) / $1,883,539 / ($814,409.00) / $1,069,130
7704 / P590416-100001 / Poindexter Village Roadways (Voted Carryover) / $0.00 / $25,417.00 / $25,417.00
7704 / P590416-100003 / Poindexter Village - Roadways Phase 2 (Voted Carryover) / $0.00 / $788,992.00 / $788,992.00
SECTION 2. That the transfer of $25,417.16, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Division of Design and Construction), Project P440010-100000 (Economic Development Agreements), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Division of Design and Construction), Project P590416-100001 (Poindexter Village Roadways), Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 3. That the transfer of $788,992.06, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Division of Design and Construction), Project P440010-100000 (Economic Development Agreements), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Division of Design and Construction), Project P590416-100003 (Poindexter Village - Roadways Phase 2), Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 4. That the Director of Public Service be and hereby is authorized to reimburse the Columbus Metropolitan Housing Authority for eligible design and engineering costs incurred relative to the redevelopment of Poindexter Village.
SECTION 5. That the expenditure of $25,417.16, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P590416-100001 (Poindexter Village Roadways), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 6. That the expenditure of $788,992.06, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P590416-100003 (Poindexter Village - Roadways Phase 2), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 9. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 10. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor, or ten days after passage if the mayor neither approves nor vetoes the same.