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File #: 2450-2020    Version: 1
Type: Ordinance Status: Passed
File created: 10/23/2020 In control: Finance Committee
On agenda: 11/9/2020 Final action: 11/12/2020
Title: To authorize the Finance and Management Director to enter into three contracts for the option to purchase Building Maintenance Electrical Products with City Electric Company, Fastenal Company, and Grainger; to authorize the expenditure of $3.00 from General Budget Reservation BRPO001343; and to declare an emergency. ($3.00).

BACKGROUND: This legislation authorizes the Finance and Management Director to establish three Universal Term Contracts (UTC) for the option to purchase Building Maintenance Electrical Products with City Electric Company, Fastenal Company, and Grainger. These contracts will be used City wide. Wiring, circuit boxes, switches, rheostats, and other necessary items keep City of Columbus’ buildings well lit, functioning properly, and safe. The term of the proposed option contracts would be approximately three (3) years, expiring November 30, 2023, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on October 8, 2020. In addition, the expenditure of $3.00 is hereby authorized from General Budget Reservation BRPO001343.

The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ016483). Five (5) bids were received.

The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:

City Electric Company, CC# 009579 expires 10/5/2022, Items 1-4, 7-9, 12, 15-21, 23-25, 27-28, 30-39, 42 and manufacturers Centaur, F4Products, Premise, and Westinghouse, $1.00

Fastenal Company, CC#007823, expires 12/17/2021, Items 1-8, 11-15, 17-21, 23-31, 33-40, 42, $1.00

Grainger, CC#007170, expires 3/4/2022, Items 5, 9, 13, 22, 26, 40 and manufacturers Acme, AFC, Bussman, Dayton, Southwire, and Weigmann, $1.00

Total Estimated Annual Expenditure City wide: $400,000.

Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because maintaining electrical systems is critical to the operation of the City.

These companies are not debarred, according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according...

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