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File #: 2461-2020    Version: 1
Type: Ordinance Status: Passed
File created: 10/26/2020 In control: Technology Committee
On agenda: 11/9/2020 Final action: 11/12/2020
Title: To authorize the Director of Technology, on behalf of the Departments of Public Utilities and Human Resources, to enter into a contract with Cornerstone OnDemand, Inc. for annual hosting fee services; in accordance with the sole source provisions of the Columbus City Code; to authorize the expenditure of $197,011.51 from the Department of Technology, Information Services Operating Fund, and to declare an emergency. ($197,011.51)
Attachments: 1. City of Columbus Sole Source Letter, 2. Cornerstone sole source form for 2021 renewal, 3. Q-00107153 - Order Form_Original_Order Form - CSODRFS_2020-08-25, 4. 2461-2020EXP
Explanation
This ordinance authorizes the Director of the Department of Technology (DoT), on behalf of the Departments of Public Utilities and Human Resources, to enter into a contract with Cornerstone OnDemand, Inc., in the amount $197,011.51 for the city's learning management system annual hosting fee for a one year term, beginning on 12/16/2020 and ending on 12/15/2021. The original contract was first authorized with passage of ordinance 2490-2015 on December 7, 2015 and was most recently reissued under the authority of Ordinance No. 2179-2019, passed on September 16, 2019.

This software is used by Public Utilities to manage all mandatory training for its employees, including Environmental Protection Agency training requirements that, if not completed, could result in fines to the department. Human Resources uses this software to manage the training for all other city departments and offices under its auspices.

The city's Learning Management Software System is a proprietary system from Cornerstone OnDemand, Inc., and as such, the city must purchase annual hosting support and maintenance services from Cornerstone OnDemand, Inc. Therefore, this ordinance is being submitted in accordance with the provisions of sole source procurement of the City of Columbus Code, Section 329.

FISCAL IMPACT:
Funds for this contract are available and budgeted in various direct charge allocations in the information services operating fund. A small portion of the cost of this contract is being borne by DoT’s information services operating appropriation and will be billed back to user divisions where applicable.

EMERGENCY DESIGNATION:
Emergency designation is being requested for this ordinance so that the purchase described here, important to the city’s daily operations, occurs at the earliest possible date to ensure that these services are not interrupted.

CONTRACT COMPLIANCE NUMBER:
Vendor Name: Cornerstone OnDemand, Inc. CC#: 13-4068197 Expiration Date: 8/26/2022
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