Explanation
This ordinance authorizes the Director of the Department of Technology to renew a contract with Brown Enterprise Solutions, LLC for the Veritas NetBackup ($234,249.27) and the NetBackup Platform Base ($338,116.68) software licensing maintenance and support services, at a total cost of $572,365.95 for the coverage term period from January 01, 2021 through December 31, 2021. The Veritas NetBackup software licenses and maintenance and support were originally procured through solicitation number RFQ010593 and included options to renew for two (2) additional one-year terms at the same pricing and the same escalator clause. This ordinance represents the second renewal option. The Network Backup system works in conjunction with the City's current infrastructure. The software licensing maintenance and support services are necessary to continue services for protection from events such as data corruption, accidental data deletion, malicious attacks (e.g., recovering from Ransomware), and natural disasters that could take down a city data center (e.g., tornados, fires). The total cost of this ordinance is $572,365.95 for the Veritas NetBackup and NetBackup Platform Base software licensing and maintenance and support services.
EMERGENCY:
Emergency designation is being requested for this purchase to continue with services that are necessary to support daily operation activities, to ensure no service interruption, and to establish a purchase order at the earliest possible date in 2020.
FISCAL IMPACT:
In 2018 and 2019, the Department of Technology legislated $381,197.50 and $293,009.00 respectively for Veritas NetBackup software licensing maintenance and support. The 2020 total cost of this ordinance is $572,365.95. The cost of this contract is available within the Department of Technology, Information Services Division, Information Services Operating Fund.
CONTRACT COMPLIANCE NUMBER:
Vendor Name: Brown Enterprise Solutions, LLC; CC#: 90-0353698; Expiration Date: 1/31/2021
(DAX Vendor Acct. #: 010668)
Title
To authorize the Director of the Department of Technology to renew a contract with Brown Enterprise Solutions, LLC for Veritas Netback and Perpetual NetBackup Platform Base software licensing maintenance and support; to authorize the expenditure of $572,365.95 from the Department of Technology, Information Services Division, Information Services Operating Fund; and to declare an emergency. ($572,365.95)
Body
WHEREAS, this ordinance authorizes the Director of the Department of Technology to renew a contract with Brown Enterprise Solutions, LLC for Veritas NetBackup ($234,249.27) and Perpetual NetBackup Platform Base ($338,116.68) software license maintenance and support at a total cost of $572,365.95 and shall provide coverage for the term period of January 01, 2021 through December 31, 2021. The Veritas NetBackup software licensing maintenance and support were originally procured through solicitation number RFQ010593 and included options to renew for two (2) additional one-year terms at the same pricing and the same escalator clause. This ordinance represents the second renewal option; and
WHEREAS, the Network Backup system works in conjunction with the City's infrastructure. The software licensing maintenance and support services are necessary to continue services for protection from events such as data corruption, accidental data deletion, malicious attacks (e.g., recovering from Ransomware), and natural disasters that could take down a city data center (e.g., tornados, fires); and
WHEREAS, the total cost of this ordinance is $572,365.95 for Veritas NetBackup and Perpetual NetBackup Platform Base software licensing and maintenance and support; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to authorize the Director of the Department of Technology to renew the contract with Brown Enterprise Solutions for software license maintenance and support services and for Veritas NetBackup and Perpetual NetBackup Platform Base software licensing and maintenance and support to ensure no service interruption, for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology is hereby authorized to renew a contract with Brown Enterprise Solutions, LLC for Veritas NetBackup ($234,249.27) and NetBackup Platform Base ($338,116.68) software licensing maintenance and support at a total cost of $572,365.95 for the coverage term period from January 1, 2021 through December 31, 2021. The total cost of this ordinance is $572,365.95 for Veritas NetBackup and NetBackup Platform Base software licensing maintenance and support services.
SECTION 2: That the expenditure of $572,365.95 or so much thereof as may be necessary is hereby authorized to be expended from the Department of Technology, Information Services Division, Information Services Operating Fund (Please see attachment 2401-2020 EXP):
Dept.: 47| Div.: 47-02|Obj Class: 03 |Main Account: 63946|Fund: 5100|Sub-fund: 510001|Program: IT005 |Section 3: 470201 | Section 4: IT01 |Section 5: IT0102 | Amount: $234,249.27 | {maintenance & support/Veeam} - Brown Enterprise Solutions, LLC.
Dept.: 47| Div.: 47-02| Obj. Class: 03 | Main Account: 63946| Fund: 5100|Sub-fund: 510001| Program: IT005| Section 3: 470201| Section 4: IT01| Section 5: IT0102| Amount: $338,116.68 | {NetBackup licensing maintenance & support} - Brown Enterprise Solutions, LLC.
SECTION 3: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5: That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.