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File #: 2427-2020    Version: 1
Type: Ordinance Status: Passed
File created: 10/21/2020 In control: Public Utilities Committee
On agenda: 11/23/2020 Final action: 11/25/2020
Title: To authorize the Director of Public Utilities to enter into a service agreement in accordance with City Code relating to sole source procurement with Arcadis U.S., Inc. for the Orion Project Management Information System Support Services application for use by the Departments of Public Utilities, Finance and Management, Development, Public Service, and Recreation and Parks, and to authorize the expenditure of $13,410.32 from the Recreation and Parks Operating Fund, $62,827.10 from the Public Service Department Operating Fund, $20,000.00 from the Finance and Management Department's General Operating Fund, $3,437.94 from the Electricity Operating Fund, $53,797.10 from the Water Operating Fund, $112,229.11 from the Sewerage System Operating Fund, and $9,298.43 from the Stormwater Operating Fund. ($275,000.00)
Attachments: 1. Ord 2427-2020 Financials, 2. Ord 2427-2020 Sole Source Form - Arcadis 2020 updated, 3. Ord 2427-2020 Sole Source Letter, 4. Ord 2427-2020 PMIS 2020-2021 Scope of Work (FINAL)
Explanation

The purpose of this legislation is to authorize the Director of Public Utilities to renew an annual service agreement with Arcadis U.S., Inc. for the Orion Project Management Information System Support Services application for use by the Departments of Public Utilities, Finance, Development, Public Service, and Recreation and Parks. The Orion Project Management Information System (PMIS) is a web-based electronic project management system to facilitate supervision and administration of projects, contracts, tasks, budget, and schedules along with construction documents such as Submittals, Requests for Information, Request for Proposals, and Pay Applications via the Construction Management side of the program. PMIS support services and upgrade enhancements are ongoing and additional funding has been provided as modification to prior contracts. The agreement for this service will be established in accordance with the pertinent provisions for Sole Source Procurement of Chapter 329 of the Columbus City Code.

The City of Columbus began using a software solution for capital project management under the Professional Program Management contract for the Department of Public Utilities’ Wet Weather Program in 2006. PMIS was highly effective, and the City determined that expanded use of PMIS could potentially benefit other divisions within the Department of Public Utilities and other City departments as well. A consultant, Red Oak, was retained to assist the City in assessing its current interim PMIS, and providing a decision framework for determining how best to expand use of such a system city-wide. The PMIS assessment project consisted of engaging with City stakeholders, clarifying goals, determining functional and technical requirements for PMIS, and performing initial analysis of potential software solutions. From a list of approximately 30 different solutions, Red Oak performed a screening process and identified four solutions that met City require...

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