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File #: 2435-2020    Version: 1
Type: Ordinance Status: Passed
File created: 10/21/2020 In control: Environment Committee
On agenda: 11/16/2020 Final action: 11/19/2020
Title: To waive competitive bidding requirements of City Code Chapter 329; to authorize the Director of Public Service to modify and increase an existing contract with ReCollect Systems, to authorize the expenditure of up to $29,820.00 from the Street Construction Maintenance and Repair Fund; and to declare an emergency. ($29,820.00)
Attachments: 1. Ordinance 2435-2020 Accounting Codes, 2. ReCollect Bid Waiver
Explanation
1. BACKGROUND
This ordinance authorizes a bidding waiver for the Director of Public Service to modify an existing contract with ReCollect Systems, Inc. (ReCollect) for the provision of software, software licensing, and maintenance services through December 31, 2021.

In November 2013, the Department of Public Service entered into a three-year contract with ReCollect to provide the City with an online platform through which the City can communicate information concerning its refuse, recycling, and yard waste programs to residents. The aforementioned application included features allowing users to perform address searches to determine designated collection dates and to receive service alerts and collection day reminders via telephone and email.

Pursuant to Ordinance 1436-2015, the Department of Public Service executed a contract modification, effective July 6, 2015, with ReCollect to procure ReCollect Streets, an application designed to notify residents about street sweeping events, increasing operational efficiency and reducing ticketing and towing of resident vehicles.

Pursuant to Ordinance 2572-2015, the Department of Public Service executed a contract modification, effective November 4, 2015, with ReCollect to procure Waste Wizard, an online educational tool intended to complement the City’s residential recycling program.

Pursuant to Ordinance 0674-2017, the Department of Public Service executed a contract modification, effective May 5, 2017, with ReCollect for the provision of services through December 31, 2017.

Pursuant to Ordinance 2315-2017, the Department of Public Service executed a contract modification, effective October 24, 2017, with ReCollect for the provision of services through December 31, 2018.

Pursuant to Ordinance 2851-2018, the Department of Public Service executed a contract modification, effective December 4, 2018, with ReCollect for the provision of services through December 31, 2019.

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