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File #: 2453-2020    Version: 1
Type: Ordinance Status: Passed
File created: 10/25/2020 In control: Finance Committee
On agenda: 11/16/2020 Final action: 11/19/2020
Title: To amend the 2019 Capital Improvement Budget; to authorize and direct the City Auditor to appropriate and transfer $345,000.00 from the Special Income Tax Fund to the Construction Management Capital Improvement Fund; to authorize the Finance and Management Director to expend $345,000.00 from the Construction Management Capital Improvement Fund for the purpose of reimbursing the General Fund for personnel costs attributable to capital projects; and to declare an emergency. ($345,000.00)
Attachments: 1. Ord 2453-2020 Legislation Template.pdf

BACKGROUND: The Finance and Management Department, Office of Construction Management, employs personnel that are engaged in overseeing various construction and building renovation capital projects for the City. The staffing costs for the Office of Construction Management are initially expensed to the General Fund; however, the portion related to managing capital projects is eligible to be capitalized. Doing so is consistent with earlier efforts by the Office of Construction Management to reimburse the General Fund, when the General Fund has incurred expenses more appropriate to capital improvement funding.

In fiscal year 2019, Ordinances 2323-2019, and 2744-2019 collectively authorized $718,000.00 for this purpose. Most recently, Ordinance 1986-2020 authorized $340,000.00 in phase 1 internal capitalization for the Department, which represented capital eligible labor for the period January through July 2020. This ordinance seeks authority to encumber capital funds for the balance of fiscal year 2020, which represents August 2020 through December 2020. It should be noted that the Office of Construction Management tracks the hours each employee works on individual projects and bills these hours to the associated capital project. This process reimburses the General Fund for the portion of staff time attributable to capital projects.

Emergency action is requested so that reimbursement to the General Fund can occur as quickly as possible. Up-to-date financial posting promotes accurate accounting and financial management.

Fiscal Impact: This ordinance authorizes the City Auditor to encumber $345,000.00 within the Construction Management Capital Improvement Fund for the purpose of Office of Construction Management staffing costs. Furthermore, it necessary to certify $345,000.00 in required funds against the Special Income Tax Fund. This transfer is a temporary funding method. The City will sell notes for bonds to fund this project and will reimburse ...

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