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File #: 2458-2020    Version: 1
Type: Ordinance Status: Passed
File created: 10/26/2020 In control: Environment Committee
On agenda: 11/16/2020 Final action: 11/19/2020
Title: To authorize the Director of Public Service to renew and modify a contract with Routeware for the Street Equipment-Refuse Data Collection System project; to authorize the expenditure of up to $160,000.00 from the Division of Refuse Collection General Fund to pay for this renewal; and to declare an emergency. ($160,000.00)
Attachments: 1. 2020 Routeware Phase-2 Ord 2458-2020
Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to renew and modify the Street Equipment-Refuse Data Collection System contract with Routeware, Inc., to add funds for Phase 2 of the contract.

The intent of this project is to implement a data collection system to be installed in each refuse truck to be used with the Routeware routing system. This system will gather routing and refuse collection data to allow reporting of data for management and efficiency purposes, as well as replacing the existing equipment that displays routes to be followed by each vehicle. It was anticipated the new equipment would be phased-in over a three to five year period.

Ordinance 1696-2019 authorized the establishment of the contract. The budgeted amount for Phase 1 of the contract was $295,000.00. The funding required for Phase 2 of the contract is $108,000.00 to be used for the installation and programming of hardware, and $52,000.00 to cover monthly service fees through March 2021, for a total Phase 2 total amount of $160,000.00.

Original contract amount: $295,000.00 (PO189716; Ordinance 1696-2019)
Modification No. 1 amount: $160,000.00 (this ordinance)
Contract amount including all modifications $455,000.00

Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Routeware.

2. CONTRACT COMPLIANCE
The Routeware contract compliance number is CC030689 and expires 9/6/2021.

3. FISCAL IMPACT
Funding for this contract is available and appropriated within the Division of Refuse Collection General Fund operating budget.

4. EMERGENCY DESIGNATION
Emergency action is requested to expedite this contract to prevent interruption of...

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