Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase Landscape Structures Playground Equipment and Parts with Penchura, LLC. The Recreation and Parks Department is the sole user for playground equipment. These playground equipment items are installed at over fifty parks around the City. Penchura equipment promotes environmental responsibility using environmentally friendly playground structures. Penchura, LLC is the sole source for these parts and services as they are the only local distributor and authorized service provider for Landscape Structures. The term of the proposed option contract would be approximately three years, expiring October 31, 2023, with the option to renew for one (1) additional year. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001343.
Penchura, LLC, CC# 019746, expires 10/29/2022, $1.00
Total Estimated Annual Expenditure: $40,000, Recreation and Parks Department
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because this contract keeps playground equipment in safe working condition.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001343.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Landscape Structures Playground Equipment and Parts with Penchura, LLC, in accordance with the sole source provisions of the Columbus City Code; to authorize the expenditure of $1.00 from General Budget Reservation BRPO001343; and to declare an emergency. ($1.00).
Body
WHEREAS, the Landscape Structures Playground Equipment UTC will provide for the purchase of environmentally friendly playground structures used for recreation and Penchura, LLC is the sole source provider of these goods and services; and,
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase Landscape Structures Playground Equipment with Penchura, LLC to ensure playground equipment is maintained, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following Universal Term Contract for the option to purchase Landscape Structures Playground Equipment for a term of approximately three years, expiring October 31, 2023, with the option to renew for one (1) additional year, as follows:
Penchura, LLC, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO001343 of this ordinance to pay the cost thereof.
SECTION 3. That this purchase is in accordance with relevant provisions of the Columbus City Code, "Sole Source Procurement."
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.