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File #: 2492-2020    Version: 1
Type: Ordinance Status: Passed
File created: 10/29/2020 In control: Public Service & Transportation Committee
On agenda: 11/23/2020 Final action: 11/25/2020
Title: To authorize the Director of Finance and Management to enter into contracts with The McLean Company for the purchase of two asphalt smooth drum rollers and five tow-behind split drum vibratory rollers; to authorize the expenditure of up to $429,800.00 from the Municipal Motor Vehicle Tax Fund to purchase the equipment; and to declare an emergency. ($429,800.00)
Attachments: 1. ORD 2492-2020 - Financials
Explanation
1. BACKGROUND
This ordinance authorizes the Director of Finance and Management to enter into contract and issue purchase orders as needed with The McLean Company for the purchase of two asphalt smooth drum rollers and five tow-behind split drum vibratory rollers. This purchase will be made for the Department of Public Service, Division of Infrastructure Management.

The Division of Infrastructure Management will use the equipment for the pothole patching program to improve the roadways throughout the City of Columbus. The City of Columbus, Fleet Management Division, approved the purchase of this equipment to replace equipment that has reached the end of its useful life.

The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (Solicitation RFQ016582) through Vendor Services. The City received two bids for the asphalt smooth drum rollers and one bid for the tow-behind split drum vibratory rollers on October 22, 2020, and they were tabulated as follows:

Company Name Bid Amount City/State Majority/MBE/FBE
The McLean Company $429,800.00 Columbus, OH Majority
Gibson Machinery, LLC $112,406.00 Oakwood Village, OH Majority

The lowest bidder for the asphalt smooth drum rollers, Gibson Machinery, LLC was unresponsive because the bidder did not meet the following specs: the rear drum shall be oscillation at minimum of 1,800 VPM and the rear drum shall have a minimum oscillation force of 9,000 lbs. Gibson Machinery, LLC did not place a bid on the tow-behind split drum vibratory rollers.

The award is to be made to The McLean Company as the lowest responsive and responsible and best bidder for all lines of its bid of $429,800.00.

Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against The McLean Company.

2. CONTR...

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