Explanation
BACKGROUND: This ordinance authorizes the appropriation and expenditure of the remaining $223,661.00 of the anticipated FY 2020 Emergency Solutions Grant (ESG) from the U.S. Department of Housing and Urban Development (HUD) for the Department of Development and authorizes the Director of Development to modify an existing agreement with the Community Shelter Board for the administration of the City's Emergency Solutions Grant monies.
Historically, the City has received from the U.S. Department of Housing and Urban Development (HUD) an annual ESG grant amount greater than $550,000 (the amount fluctuates each year). Under Ordinance 3025-2019 the department received approval to appropriate and expend a portion of the grant before the federal grant agreement was executed with the understanding that it would then execute a planned, agreement modification for the remaining fund amount after the grant amount became known. HUD has now made the 2020 ESG grant amount known ($623,661.00).
Original agreement $400,000.00 Ord. 3025-2019 PO208471
Modification one $223,661.00
Total agreement amount $623,661.00
This grant is authorized under the 2020 Action Plan, per Ordinance 2162-2019.
The services included in this contract cannot be provided by existing city employees because these services are beyond the City’s current staffing capacity to provide.
Emergency legislation is requested in order to continue housing crisis response initiatives without interruption.
CONTRACT COMPLIANCE: the vendor number is CC004795 and expires 1/8/2021
FISCAL IMPACT: Funding for this agreement in the amount of $223,661.00 is supported by the 2020 Emergency Solutions Grant awarded to the City of Columbus by HUD.
Title
To authorize the appropriation and expenditure of $223,661.00 of the FY 2020 Emergency Solutions Grant (ESG) from the U.S. Department of Housing and Urban Development (HUD) for the Department of Development; to authorize the Director of Development to modify an existing agreement with the Community Shelter Board for the administration of the City's Emergency Solutions Grant monies; and to declare an emergency. ($223,661.00)
Body
WHEREAS, the City of Columbus expects to continue as a participating jurisdiction of the U.S. Department of Housing and Urban Development for 2020; and
WHEREAS, the City is the recipient of Emergency Solutions Grant funds from HUD; and
WHEREAS, it is necessary to authorize the Director of Development to modify an existing agreement with the Community Shelter Board for the administration of the City's Emergency Solutions Grant monies in an amount up to $223,661.00; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Development in that it is immediately necessary to authorize the Director to modify an agreement with Community Shelter Board so that necessary services will not be interrupted, all for the preservation of the public health, peace, property, safety and welfare; and NOW THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2020, the sum of $223,661.00 is appropriated in Fund 2220 (General Government Grant), Dept-Div 44-10 (Housing), Project G451904, in Object Class 03 (Contractual Services) per the accounting codes in the attachment to this ordinance.
SECTION 2. That the expenditure of $223,661.00 or so much thereof as may be necessary is hereby authorized in Fund 2220 (General Government Grant Fund), Dept-Div 44-10 (Housing), in Object Class 03 Contractual Services per the accounting codes in the attachment to this ordinance.
SECTION 3. At the end of the grant period, any repayment of unencumbered balances required by the grantor is hereby authorized and any unused City match monies may be transferred back to the City fund from which they originated in accordance with all applicable grant agreements.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all agreements or agreement modifications associated with this ordinance.
SECTION 6. That the Director of the Department of Development is hereby authorized to modify an existing agreement with the Community Shelter Board for the purpose of effectively and efficiently enabling our community to help individuals and families who are homeless resolve their housing crisis through the Emergency Solutions Grant Program.
SECTION 7. That this agreement was awarded pursuant to the relevant provisions of Chapter 329 of City Code relating to the process for awarding not for profit service agreements.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.