Explanation
BACKGROUND: The purpose of this legislation is to authorize the Director of Finance and Management, on behalf of the Department of Utilities, Division of Water to enter into a contract with Agilent Technologies, Inc. for the purchase of one (1) Agilent 8600/5977 Gas Chromatograph/Mass Spectroscopy (GC/MS) it will be replacing our current instrument that is 12 years old and nearing the end of its service life. This instrument will be used by the Division of Water, Water Quality Assurance Laboratory to test for taste and odor compounds in the finished drinking water and in our source water.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ016671). Forty-three (43) bidders (37 MAJ, 2F1, 3 MBR and 1 MBE) were solicited and one (1) bid (MAJ) was received and opened on October 29, 2020. After a review of the bid, the Division of Water recommends an award be made for all items to Agilent Technologies, Inc. in the amount of $61,506.80 as the only responsive, responsible and best bidder.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: Agilent Technologies, Inc. Vendor#10267 CC#77-0518772 (Pending Recertification)
FISCAL IMPACT: $61,506.80 was budgeted for this purchase.
$52,925.00 was spent in 2019
$0.00 was spent in 2018
Title
To authorize the Director of Finance and Management to enter into contract with Agilent Technologies, Inc., for the purchase of one (1) Agilent 8600/5977 Gas Chromatograph/Mass Spectroscopy (GC/MS), for the Division of Water; and to authorize the expenditure of $61,506.80 from the Water Operating Fund. ($61,506.80)
Body
WHEREAS, the Purchasing Office opened formal bids on October 29, 2020 for the purchase of one (1) Agilent 8600/5977 Gas Chromatograph/Mass Spectroscopy (GC/MS) for the Division of Water; and
WHEREAS, it is necessary to authorize the expenditure of up to $61,506.80 from and within the Water Operating Fund; and
WHEREAS, the Division of Water recommends an award be made to the only responsive, responsible and best bidder, Agilent Technologies, Inc.; and
WHEREAS, the Agilent 8600/5977 Gas Chromatograph/Mass Spectroscopy (GC/MS) will be used at the Division of Water, Water Quality Assurance Lab. This instrument is used to test for taste and odor compounds in finished drinking water and in our source water.
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Finance and Management to enter into a contract with Agilent Technologies, Inc., in accordance with the terms, conditions and specifications of Solicitation Number: RFQ016671 on file in the Purchasing Office; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to enter into a contract with Agilent Technologies, Inc. for the purchase of one (1) Agilent 8600/5977 Gas Chromatograph/Mass Spectroscopy (GC/MS) for the Division of Water, in accordance with RFQ016671 specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $61,506.80, or as much thereof as may be needed, is hereby authorized in Fund 6000 (Water Operating); in Object Class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.