Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Canvaas Consulting, LLC to develop programming and manage the Linden Community Center’s community-based music studio program. The Linden Music Studio is a fully equipped recording studio located in the newly built Linden Community Center, which will open in late 2020. The contract amount is $100,000.00.
This ordinance will authorize the Director of Recreation and Parks to enter into contract and waive the competitive bidding provisions of the Columbus City Code Chapter 329. The city of Columbus, Recreation and Parks advertised this opportunity on Vendor Services in accordance with City Code Section 329. However, due to the complexity of this project scope and time line required, the firms qualified and interested in providing a cost proposal were minimal. The advertisement for this opportunity resulted in just two submissions of interest.
The scope of work for the Linden Music Studio program includes developing and implementing a curriculum focused on music history, music genres, recording basics, music and video production, instrumental and vocal development and current music distribution strategies including but not limited to the releasing of music on streaming platforms. The selected firm will create a successful plan for community outreach and involvement and providing support services for local musicians and artists that will enable them to expand their reach throughout Central Ohio. The program will begin when the new Linden Community Center opens to the public in late 2020.
Principal Parties:
Canvaas Consulting, LLC
586 S. Yearling Rd, Whitehall, OH 43213
Yaves Ellis, 323-244-6885
Contract Compliance Number, Tax ID: 031214, 82-3821580
Emergency Justification: Emergency action is requested due to the Linden Community Center scheduled opening to the public in December of 2020 and the need for these services at the time the building opens.
Bid Waiver Justification: A bid waiver is being requested due to the complexity of the programming associated with the studio. In initial conversations and planning regarding the music studio in the Linden Community Center we hired Yaves Ellis, to help guide us and ensure we had a scope that was inclusive of all our needs since we had no experience in this. Bids were advertised but there were only two bid responses received; one of those was Yaves Ellis (Canvaas Consulting, LLC) who was also the most responsive. Since Mr. Ellis was involved in helping us define what we needed, a bid waiver was needed to enter into this contract.
Benefits to the Public: The experienced management of the Linden Music Studio will provide many opportunities for residents to develop music and production skills and will allow them to take advantage of a full service music studio for the production of a variety of music projects. Residents ranging in age from pre-school to seniors will be able to participate in programming.
Area(s) Affected: The Linden Community and surrounding neighborhoods
Master Plan Relation: This project supports the departments’ Master Plan by providing equitable access to music production studio space and music education programming without financial barriers.
Fiscal Impact: $100,000.00 is budgeted and available from within the Recreation and Parks operating fund on existing General Budget Reservation, BRPO001428.
Title
To authorize the Director of Recreation and Parks to enter into contract with Canvaas Consulting, LLC to develop and manage the Linden Community Center’s community-based music studio program; to waive the competitive bidding provisions of Chapter 329 of the Columbus City Codes; to authorize the expenditure of $100,000.00 from within the Recreation and Parks operating fund, and to declare an emergency.
Body
WHEREAS, it is necessary to authorize the Director of Recreation and Parks to enter into contract with Canvaas Consulting, LLC for services related to the Linden Community Center’s music studio program; and
WHEREAS, the necessary funds for this expenditure are available on existing operating fund General Budget Reservation, BRPO001428; and
WHEREAS, it is necessary to authorize the expenditure of $100,000 from within the Recreation and Parks operating fund; and
WHEREAS, due to the complex nature of the service provided, limited service providers, and immediate need for the program at newly built facility, it is necessary to waive the competitive bidding provisions of Chapter 329 of the Columbus City Codes; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to enter into contract with Canvaas Consulting, LLC because the Linden Community Center scheduled opening to the public in December of 2020 and the need for these services to be in place at the time the building opens, thereby preserving the public health, safety and welfare; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be authorized to enter into contract with Canvaas Consulting, LLC for services related to the Linden Community Center’s music studio program.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are available on existing operating fund General Budget Reservation, BRPO001428.
SECTION 3. That the expenditure of $100,000 or so much thereof is hereby authorized from the Recreation and Parks Operating Fund from the existing budget reservation BRPO001428
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That this Council finds it is in the best interests of the City to waive the competitive bidding provisions of Chapter 329 of the Columbus City Code to enter into this contract.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.