Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to modify (Mod #3) an existing engineering agreement with GS-Oh, Inc. (Gresham, Smith & Partners) in the amount of $45,761.41for the Holt Ave. / Somersworth Dr. Stormwater System Improvement Contract Modification CIP 611010-100000. This project is in the final design stage. This contract modification will finalize the plans, perform engineering services during bidding and construction, and develop record plans.
Planning area: 49 (North Central)
Modification Information:
1.1 Amount of additional funds to be expended: $45,761.41
Original Contract Amount (EL012092): $229,394.02
Modification #1 (2018): $20,914.77
Modification #2 (2019): $21,127.52
Modification #3 (Current): $45,761.41
TOTAL CONTRACT AMOUNT INCLUDING THIS MODIFICATION........... $317,197.72
Maximum monetary obligation of the City under this contract as amended shall not exceed $317,197.72
1.2 Reasons additional goods/services could not be foreseen.
Additional stormwater engineering work has been identified that was not known at the time the original engineering agreement was legislated, but is critical to the sewer system infrastructure.
1.3 Reason other procurement processes are not used:
Additional stormwater work has been identified that is part of this planned work.
1.4 How cost of modification was determined:
An engineering cost estimate was negotiated with the firm.
2. CONTRACT COMPLIANCE NO.: 62-1736493 | Exp. 02/04/2022 | MAJ | Vendor#: 009789
3. EMERGENCY DESIGNATION: Emergency designation is not requested at this time.
4. ECONOMIC IMPACT: This project is to mitigate flooding on street surfaces and backyards near Holt Ave. and Somersworth Drive. This contract modification will perform engineering services during bidding and construction and create record plans. The pervious pavement parking lane along Holt Ave. will mitigate street flooding and provide treatment to stormwater runoff prior to discharging into a receiving stream.
5. FISCAL IMPACT: A transfer of funds is necessary within the Storm Sewer Bond Fund.
Title
To authorize the Director of Public Utilities to modify an existing agreement with GS-Oh, Inc. for professional engineering services for the Holt Ave./Somersworth Dr. Stormwater System Improvement Project; for the Division of Sewerage & Drainage, Stormwater Section; to authorize a transfer of $45,761.41 and an expenditure of up to $45,761.41 from the Storm Sewer Bond Fund. ($45,761.41)
Body
WHEREAS, Purchase Order No. EL012092 was authorized by Ordinance Number: 1033-2011, passed July 25, 2011 and did authorize the Director of Public Utilities to enter into a contract for the Holt Avenue / Somersworth Drive Stormwater System Improvements; and
WHEREAS, Contract No. EL012092 was executed September 23, 2011, and approved by the City Attorney October 6, 2011; and
WHEREAS, it is necessary to modify Contract No. EL012092 to provide for additional services in regards to the Holt Avenue / Somersworth Drive Stormwater System Improvements; and
WHEREAS, it is necessary to modify the original contract in order to provide additional funding for this project because of scope changes; and
WHEREAS, it is necessary to transfer $45,761.41 within the Storm Sewer Bond Fund 6204; and
WHEREAS, it is necessary to authorize the expenditure of up to $45,761.41 from the Storm Sewer Bond Fund 6204; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Sewerage & Drainage, Stormwater Section, Department of Public Utilities, to authorize the Director of Public Utilities to modify the professional engineering services agreement with GS-Oh, Inc. for the Holt Ave./Somersworth Dr. Stormwater System Improvement Contract Modification Project; for the preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to modify and increase an existing engineering agreement with GS-Oh, Inc., 155 E. Broad Street, Suite 900, Columbus, Ohio 43215, for the Stormwater System Improvements Project CIP 611010-100000 in accordance with the terms and conditions of the contract on file with the Division of Sewerage and Drainage.
SECTION 2. That the City Auditor is hereby authorized to transfer $45,761.41 within the Storm Sewer Bond Fund 6204, per the account codes in the attachment to this ordinance.
SECTION 3. That the Director is hereby authorized to expend up to $45,761.41 or as much thereof as may be needed from the Storm Sewer Bond Fund 6204, per the account codes in the attachment to this ordinance.
SECTION 4. That the said firm, GS-Oh, Inc., shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 5. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.