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File #: 2539-2020    Version: 1
Type: Ordinance Status: Passed
File created: 11/4/2020 In control: Public Utilities Committee
On agenda: 11/23/2020 Final action: 11/25/2020
Title: To authorize the Director of Finance and Management to establish a contract with Kevin Lehr Associates for the purchase of Wood Utility Poles for the Division of Power; and to authorize the expenditure of $256,958.70 from the Power Operating Fund; and to declare an emergency. ($256,958.70)
Attachments: 1. ORD 2539-2020 Financial Coding, 2. ORD 2539-2020 Information, 3. ORD#2539-2020 Bid Tab.pdf, 4. ORD#2539-2020 Tech Int'l explanation letter.pdf
Explanation

BACKGROUND: To authorize the Director of Finance and Management to enter into a contract with Kevin Lehr Associates for the purchase of Wood Utility Poles for the Division of Power. The Wood Utility Poles will be used for maintenance, repair, replacement and construction projects to maintain the street lighting system in the Columbus Area.

The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ016596). Two (2 MAJ) bids were received and opened on October 22, 2020. After a review of the bids, the Division of Power recommends an award be made for all items to Kevin Lehr Associates in the amount of $256,958.70 as the lowest responsive and responsible and best bidder. Technology International, Inc. was the lowest bidder for Item #90 but their bid was a lump sum bid.
Emergency Designation: This legislation is to be considered an emergency measure because without emergency action no less than 37 days will be added to the procurement cycle and the efficient delivery of valuable public services will be slowed.

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.

SUPPLIER: Kevin Lehr Associates Vendor #003880 CC#297-42-4991 expires 7/14/22 (MAJ)

FISCAL IMPACT: $256,958.70 is required for this purchase.

$31,434.00 was expended in 2019.
$243,383.70 was expended in 2018.


Title
To authorize the Director of Finance and Management to establish a contract with Kevin Lehr Associates for the purchase of Wood Utility Poles for the Division of Power; and to authorize the expenditure of $256,958.70 from the Power Operating Fund; and to declare an emergency. ($256,958.70)


Body

WHEREAS, the Purchasing Office opened formal bids on October 22, ...

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