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File #: 2544-2020    Version: 1
Type: Ordinance Status: Passed
File created: 11/4/2020 In control: Public Utilities Committee
On agenda: 12/7/2020 Final action: 12/11/2020
Title: To authorize the Director of Public Utilities to renew an existing engineering agreement with Hatch Associates Consultants, Inc. for the DOSD Roof Replacements, No. 2; to authorize the transfer and the expenditure of up to $415,000.00 from the Sanitary Sewer General Obligation Bond Fund. ($415,000.00)
Attachments: 1. ORD 2544-2020 Funding Template, 2. ORD 2544-2020 Utilization
Explanation

1. BACKGROUND: This legislation authorizes the Director of Public Utilities to renew an existing engineering agreement with Hatch Associates Consultants, Inc. for the DOSD Roof Replacements, No. 2 Project, CIP# 650234-100100. Step II detailed design services will be performed for DOSD roofs that will be replaced in 2020.
Planning Area: 99
1.1 Amount of additional funds to be expended: $415,000.00
Original Contract (PO143499) $ 200,850.00
Renewal 1 (PO189219) $ 415,000.00
Renewal 2 (Current) $ 415,000.00
Renewal 3 (anticipated 2021) $ 375,000.00
Renewal 4 (anticipated 2022) $ 180,000.00
ESTIMATED CONTRACT TOTAL $1,585,850.00


1.2 Reasons additional goods/services could not be foreseen:
This modification was planned at contract origination.
1.3 Reasons other procurement processes are not used:
Due to the highly complex and technical nature of this wastewater treatment plant infrastructure project, it is not reasonable or cost efficient to undertake a new procurement effort to acquire these services. The lengthy process for initiating a new procurement, and for a new entity to gain understanding of the project, would likely cause an unacceptable project delay and additional cost.

1.4 How cost of modification was determined:
The cost of the renewal was determined by cost analysis of prior DOSD roof replacement projects.
2. Project Timeline: This will be a one year contract, with an option for the City to renew annually for an additional 4 years. The duration of the contract may extend into subsequent years b...

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