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File #: 2547-2020    Version: 1
Type: Ordinance Status: Passed
File created: 11/5/2020 In control: Public Utilities Committee
On agenda: 12/7/2020 Final action: 12/11/2020
Title: To authorize the Director of Public Utilities to modify an existing professional services agreement with H.R. Gray & Associates Inc. for the Wastewater Treatment Facilities Professional Construction Management (PCM) project Mod #5; to authorize the transfer within of up to $5,145,755.02 and expenditure of up to $6,006,851.66 from the Sanitary Sewer General Obligation Fund. ($6,006,851.66)
Attachments: 1. ORD 2547-2020 Funding Template, 2. ORD 2547-2020 Utilization

1. Background: This legislation authorizes the Director of Public Utilities to modify an existing professional services agreement with H.R. Gray for the Waste Water Treatment Facilities Project Contract Management (PCM) Services for the Division of Sewerage and Drainage. The modification provides construction administration and management services including construction inspection, construction and startup coordination, reporting, budgeting, scheduling, document tracking, and related tasks associated with a multi-project program for the following construction projects:

650250-100007 Jackson Pike WWTP Cogeneration Facility $3,171,352.21
650353-100006 Southerly WWTP Main Drain Pump Station $384,536.60
650375-100002 Compost Facility Improvements $499,500.64
650505-100000 DPU Archive Records Storage & SMOC Locker Room Ren. $604,802.02
650261-102001 WWTFs PCM - HVAC Replacement Projects $264,000.00
650261-102002 WWTFs PCM - Roof Replacment Projects $250,000.00
650261-102000 WWTFs Professional Construction Management Services #2 $832,660.19
Total $6,006,851.66

Project Modification Information:
1.1 Amount of additional funds to be expended: $6,006,851.66

Original Contract $7,399,879.94
Modification No.1 $6,451,385.43
Modification No.2 $8,235,949.39
Modification No.3 $2,469,839.08
Modification No.4 $1,122,922.21
Proposed Modification No.5 (current) $6,006,851.66

1.2 Reasons additional goods/services could not be foreseen: This contract modification is a planned continuation of the services included within the original contract’s scope of service and is necessary to correct an accounting error with the original contract encumbrance.

1.3 Reason other procurement processes are not used:
It is a planned continuation of the services originally included...

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