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File #: 2557-2020    Version: 1
Type: Ordinance Status: Passed
File created: 11/5/2020 In control: Technology Committee
On agenda: 11/23/2020 Final action: 11/25/2020
Title: To authorize the Director of Finance and Management, on behalf of the Department of Technology, to establish a purchase order/contract with Carahsoft Technology Corporation using a State Term Schedule for the purchase of Accela software licensing and maintenance and support services for use by the Departments of Building and Zoning Services, Development, Public Utilities, and Public Service; to authorize the expenditure of $115,587.04 from the Department of Technology, Information Services Operating Fund and to declare an emergency. ($115,587.04)
Attachments: 1. 2557-2020EXP, 2. STS cover page, 3. Carahsoft - Accela, Inc. - 09.04.2020 - Quote 23567673
Explanation
This ordinance authorizes the Director of the Department of Finance and Management, on behalf of the Department of Technology (DoT), to establish a purchase order/contract with Carahsoft Technology Corporation, using Ohio State Term Schedule (STS) no. STS-033-534354, with an expiration date of 6/30/2021. This is being done on behalf of the Departments of Building and Zoning Services, Development, Public Utilities, and Public Service, for software licensing, maintenance and support with Accela, Inc., for the period January 31, 2021 to April 30, 2021, in the amount of $115,587.04.

The Department of Technology solicited 3 quotes for this renewal. Carahsoft Technology Corporation submitted the lowest, responsive quote. The other submissions were as follows:
· Brown Enterprise Solutions - $120,174.00
· Diversatec - $117,774.59
The original contract for this software (CT17745) was awarded to Open Data Systems as a solution for tracking building permit activity. The annual contract was then transferred to Accela, Inc. in 2001 when Open Data Systems was acquired under ordinance 1754-01, which passed October 22, 2001. The most recent contract for Accela licensing, maintenance and support was authorized by ordinance 3031-2019, which passed on December 9, 2019.

Passage of this ordinance will ensure continuation of software maintenance and support services for Accela systems, used by the Departments of Building and Zoning Services, Development, Public Utilities, and Public Service. Services provided through this contract include technical assistance, support, upgrades and telephone support services for the Accela Automation (AA) system application, used to issue building permits, track code enforcement activities and monitor the performance of the One Stop Shop. Passage of this ordinance will ensure that the Department of Technology can continue to maintain the AA application, provide web access for building permits, and ensure continued citizen access to build...

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