Explanation
Background: This ordinance authorizes the Finance and Management Director to establish a purchase order with the Julian Speer Company for the repair and replacement of fire dampers located within Fire Station #14, located at 1716 Parsons Avenue. The Facilities Management Division recently conducted fire damper inspection and testing at this Fire Station and noted some deficiencies in the current system that are in need of prompt repair and replacement. In total, there are thirty-one dampers that need repaired, replaced, and/or relocated in order to provide optimal functionality and access for continued testing.
This purchase order will be issued from a Universal Term Contract (UTC) previously established by the City of Columbus Purchasing Office.
Julian Speer Company Vendor No. 006128, FID: 31-4418873
PA001830 - Fire Damper Inspection & Repair - expires August 31, 2021.
Fiscal Impact: This legislation authorizes an expenditure of $38,110.00 from the Public Safety Capital Fund with the Julian Speer Company for the repair and replacement of fire dampers located within Fire Station #14.
Emergency action is requested to ensure that this project can commence as quickly as possible so that the existing fire dampers can be repaired/replaced quickly to ensure that operations can continue without interruption.
Title
To authorize the Finance and Management Director to establish a purchase order from an existing Universal Term Contract with the Julian Speer Company for the repair and replacement of fire dampers located within Fire Station #14; to authorize the expenditure of $38,110.00 from the Public Safety Capital Fund; and to declare an emergency. ($38,110.00)
Body
WHEREAS, it is necessary to establish a purchase order with the Julian Speer Company for the repair and replacement of fire dampers located within Fire Station #14, located at 1716 Parsons Avenue; and
WHEREAS, the Purchasing Office has awarded a Universal Term Contract Purchase Agreement (PA001830, expires August 31, 2022) for Fire Damper Inspection & Repair; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management in that it is necessary to authorize the Director of Finance and Management, on behalf of the Facilities Management Division, to establish a purchase order for the repair and replacement of fire dampers, located within Fire Station #14, from an existing Universal Term Contract to ensure that fire damper operation can continue uninterrupted; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director, on behalf of the Facilities Management Division, is hereby authorized to establish purchase orders from an established Universal Term Contract for fire damper inspection & repair services for the repair and replacement of fire dampers located at Fire Station #14, as follows:
Julian Speer Company
Federal Tax ID No. 31-4418873
Contract Compliance No. CC006128
$38,110.00
SECTION 2. That the expenditure of $38,110.00, or so much thereof that may be necessary in regards to the action authorized in SECTION 1, is hereby authorized in the Public Safety Capital Fund 7701 in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the monies in the foregoing Sections shall be paid upon order of the Director of Finance and Management, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.