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File #: 2623-2020    Version: 1
Type: Ordinance Status: Passed
File created: 11/10/2020 In control: Public Service & Transportation Committee
On agenda: 11/23/2020 Final action: 11/25/2020
Title: To authorize the Finance and Management Director to enter into two (2) contracts for the option to purchase CNG and Diesel Front and Rear Loading Trucks with Esec Corporation and Columbus Truck & Equipment Center LLC dba McMahon Truck Center of Columbus; to authorize the expenditure of $2.00 to establish the contracts from the General Fund; and to declare an emergency. ($2.00)
Explanation

BACKGROUND: This legislation authorizes the Finance and Management Director to establish two (2) Universal Term Contracts (UTC) for the option to purchase Compressed Natural Gas (CNG) and Diesel Front and Rear Loading Refuse Trucks for the Department of Public Service. The term of the proposed option contracts would be three (3) years, expiring December 31, 2023. These contracts will expedite the delivery of Refuse trucks, by establishing Universal Term Contracts for use by the Division of Refuse. In the past, Refuse trucks were bid in each instance. This led to long delays in some instances, imperiling the City’s operations. In addition, the expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO001343.

A formal best value proposal (BVP) was solicited for the purchase of a combination of vehicle engine types:
CNG Front and Rear Loading Trucks
Diesel Front and Rear Loading Trucks

Proposals were evaluated by a five (5) member committee, based upon various criteria including completeness of response, total cost of ownership and past performance resulting in an award recommendation to Esec Corporation and ???Columbus Truck & Equipment Center LLC dba McMahon Truck Center of Columbus
BID INFORMATION: Request for Quote RFQ016035 was advertised and proposals were opened on August 20, 2020. Six (6) responses were received.

The evaluation committee consisted of two (2) representatives from the Departments of Public Service, two (2) from the Division of Fleet Management; and one (1) from the Office of Diversity and Inclusion. Each member of the committee scored and ranked written proposals submitted by the offerors. The top two (2) scoring proposals were invited to make oral presentations and then submitted pricing. After evaluating all offers and viewing the two presentations, in compliance with Columbus City Code 329, the committee submitted final rankings.

Esec Corporation and Columbus Truck & Eq...

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